Leasing Administrator - Retail

• Terminates tenant accounts on instruction
  and notifies departments
  
• Captures journal entries:
  

• Bank
  charges / Credit Adjustments
  
• Stamp
  Duty, Lease Fees & Deposits
  
• Charges
  IRO Beneficial Occupation
  
• Electricity
  & Water Adjustments
  
• Maintenance
  Invoices
  
• Reinstatement
  Costs
  
• Turnover
  

• Advises meter readers of changes
  
• Advises accountants of deposits
  
• Requests refund cheques from
  accountants
  
• Loads & adjusts debit orders
  
• Ensures payments of broker commission
  
• Prepares invoices
  
• Completes required records and reports
  and maintains files.
  
• Completes accounting functions in
  accordance with established policies and procedures.
  

• Prepares Stamp Duty calculations &
  Lease Commissions
  
• Drafts and prepares leases
  
• Controls leases
  
• Captures and Processes lease agreements
  
• Cedes leases
  
• Prepares, cancels and amends Lease
  agreements,  Addenda and Suretyship
  
• Handles
  options for renewals and bank renewals
  

• Works with related departments to
  ensure proper coding of all departments lease agreements.
  
• Maintains regular contact with other
  departments to obtain information and/or to correct transactions.
  
• Assists Portfolio Management personnel
  as needed.
  
• Keeps management informed of area
  activities and of any significant problems. 
  
• Attends and participates in meetings.
  

• Ensures that work area is clean,
  secure, and well maintained.
  
• Completes special projects as assigned
  
• Notifies staff
  dealing with parking of new/renewed parking bays i.t.o. lease agreements,
  
• Prepares monthly reports, Tenant
  Liaison, Portfolio Liaison, Checking of work daily processed by co-workers
  
• Any other duties related to loading and
  processing of lease renewals
  

Requirements

• Matric
  
• 3-5 years experience in a leasing administration role
  
• Retail leasing experience essential