Leasing Administrator (EE role)

• Typing of lease documentation/ agreements ensuring accuracy and attention to detail is met.
  
• Update lease register daily.
  
• To bind original lease and annexures.
  
• To distribute and monitor signature of lease agreements.
  
• Ensure accuracy and completeness of tenant file according to tenant file criteria check.
  
• Ensure accuracy and completeness of drafting request according to signed audit checklist.
  
• Ensure Lease documents comply with Legal requirements, including but not limited to format, clause changes etc. Refer if needed.
  
• Generate and compile lease agreements in accordance with the lease input forms/signed offer.
  
• Ensure information and data captured from lease input forms/signed offer is accurate and comprehensive.
  
• Ensure data captured on PIMS correspond with lease document.
  
• Processing & Distribution
  
• Distribute and monitor signatures of lease agreements.
  
• To ensure that commission claims are submitted with the agreements of lease and are processed and forwarded to Property Administrators.
  

• Prepare, manage, and maintain documentation for Contracts, Addenda, Lease Input Summaries, Cover sheets, and Offers to Lease.
  
• Ensure that the Offer to Lease is correctly signed by both the tenant and the landlord’s authorised representative.
  
• Conduct credit checks & extended FICA checks to verify tenant creditworthiness, including Credex score.
  
• Perform Windeed searches to obtain updated company documentation and assess whether the tenant has sufficient assets for surety.
  
• Ensure all prospective tenants are fully compliant and meet creditworthiness requirements.
  
• Verify accuracy and completeness of all FICA documents submitted.
  
• Manage the renewal process, ensuring renewals are initiated 6–18 months in advance.
  
• Verify all billing information on renewal deals—including GLA, parking, and other items—by reviewing the Tenancy Schedule, Lease Profile Report, and current lease to ensure accuracy.
  
• Confirm deposit amounts held with Property Administration and Finance, reviewing transaction history when required.
  
• Ensure floor plans align with PIMS to confirm accurate area allocation.
  
• Ensure Property team adhere to company policies, rules, and procedures without deviation.
  
• Ensure all commission claims accompanied by signed lease agreements are submitted.
  
• Ensure the commission claims submitted comply with the management agreement.
  
• Update and maintain the lease register on a daily basis.
  
• Ensure lease audit checklist is complied with and completed accurately
  
• Update spreadsheets of all Leases & Offers issued to Property Managers and Property Administrators.
  
• Ensure all deal tracking is accurately maintained on the Teams Tracking System.
  

• To ensure that leases are recorded and secured within fireproof safe.
  
• Record and ensure accurate storage and security of original documentation.
  
• Maintain a register of bank guarantees and monitor the expiry thereof.
  

• Ensure compliance with company procedures in accordance with the functions, as amended from time to time.
  
• Perform all and any other duties as reasonably required from time to time.
  
• Ensure compliance with company procedures in accordance with the flowcharts as amended from time to time
  

Requirements

• Matric
  
• Degree/Diploma in Property Studies and/or related Studies
  
• Min 1 years’ property experience
  
• Minimum 2 - 4 years’ experience in a research role
  
• Strong Proficiency in relevant computer packages (MS Office) and software packages (PIMS)
  
• TPN