Legal and Contracts Administrator

GVW Group is a dynamic private investment and industrial holding company dedicated since 1993 to growing and starting businesses. We take an entrepreneurial approach to building value for our scalable early stage, high-growth, and mid-sized operating companies by providing strategic expertise and resources. Along the way, we have expanded globally into diverse industries ranging from manufacturing to technology, distribution, big data, engineering, and energy efficiency.

Legal & Compliance Administrator

Location: Durbanville, Cape Town, South Africa | Full-Time | On-Site

We are seeking a Legal & Compliance Administrator to join our Legal Department in Cape Town. This role is ideal for a highly organized professional who enjoys working with contracts, compliance processes, and legal operations. You will play a critical role in supporting contract administration, compliance tracking, insurance documentation, and legal department operations while collaborating with teams across legal, procurement, HR, finance, and operations.

What You'll Do

Contract Administration & Legal Operations

• Manage and maintain contract records within the company's contract management system.
• Ensure contract metadata, documentation, and supporting records are accurate and up to date.
• Monitor contract renewals, expirations, and compliance obligations.
• Generate and analyze reports to support legal and business stakeholders.
• Maintain organized contract and compliance files in accordance with company policies.
• Support contract template management and document version control.

Compliance & Regulatory Support

• Support trade compliance initiatives, including USMCA compliance analysis and documentation tracking. 

• Maintain insurance, regulatory, and compliance records. 

• Assist with audits by gathering documentation and responding to information requests. 

• Monitor compliance reporting requirements and support ongoing regulatory obligations. 

Documentation & Communication

• Draft legal correspondence, notices, and standard communications. 

• Prepare legal summaries, reports, presentations, and supporting documentation. 

• Coordinate contract execution and signature workflows.
• Support policy acknowledgment tracking and compliance communications in partnership with HR.

Administrative Support

• Manage legal intake requests and coordinate matter routing. 

• Support project tracking, departmental calendars, and legal operations initiatives. 

• Assist with invoice processing and outside counsel billing administration. 

• Contribute to continuous improvement efforts within legal and contract workflows. 

What We're Looking For

Qualifications

• Bachelor’s degree in commerce, Arts, Law, Business Administration, or a related field preferred. 

• 2–5 years of experience in legal administration, contracts administration, compliance, procurement support, or a similar corporate environment. 

• Experience using a contract management system is required (Agiloft experience is highly advantageous).
• Exposure to compliance, procurement, trade compliance, or regulatory processes is beneficial.

Skills & Competencies

• Exceptional attention to detail and commitment to accuracy. 

• Strong organizational and time-management skills. 

• Advanced proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and SharePoint. 

• Ability to generate, interpret, and analyze reports. 

• Excellent written and verbal communication skills in English. 

• Ability to manage multiple priorities in a deadline-driven environment. 

• High level of professionalism and discretion when handling confidential information. 

• Process-oriented mindset with strong follow-through and accountability. 

Why Join GVW Group?

• Work alongside a global team supporting diverse industries and businesses. 

• Gain exposure to international legal, compliance, and operational matters. 

• Be part of a collaborative, entrepreneurial culture focused on growth and continuous improvement.
• Opportunity to make a meaningful impact in a dynamic and evolving organization.

Work Arrangement

This is a full-time, in-office position based in Durbanville, Cape Town, South Africa. Flexibility is required for occasional meetings or calls that overlap with U.S. business hours.

GVW offers an attractive compensation and benefits package, to include base salary, incentive bonus opportunities, and benefits such as medical/dental/vision options, retirement plan, etc.