Legal Secretary: High Court X2 Johannesburg

Purpose of the job: The Legal Secretary (High Court) is responsible to provide administrative support to the Legal Services Department and to ensure the day-to-day functioning of the office.

Key Performance Areas 

Legal Secretarial Administration

• Prepare court statements and forms that Attorneys will need in court.


• Dictate Attorney’s audio files and written notes.


• Transcribe and proofread legal documents.


• Index and update pleadings and discovery binders.


• Collect and deliver documents.


• Supporting legal research for cases and communicating with vendors, experts, attorneys, opposing counsel and other staff.

Standard, Process and Procedure Maintenance

• Ensure a strategy framework is maintained by required standards


• Keep abreast of internal standards and business goals to ensure adherence to sound internal control.


• Provide administrative support to the strategy and reporting office by RAF policies and procedures

Quality Assurance Activities

• Maintain up-to-date written documentation and policies related to the organisation's business activities.

Office Management

• Mantain correspondence, filing, telephonic queries and provide general administration support to the office.


• Maintain strict confidentiality in all matters relating to the office


• Make follow-ups on outstanding matters on behalf of the Legal Services department in the office.


• Ensure all office requests are handled and responded to within set timelines.


• Ensure availability of stationery within the department.

Meeting and Diary Management

• Arrange meetings on behalf of the Legal Services Department.


• Take minutes and distribute these in accordance to set governance standards. 


• Mantain follow-up plan on meeting resolutions and matters outstanding.


• Ensure confirmation of meetings and management of team diaries.


• Schedule appointments with internal and external stakeholders as and when required.

Document Control 

• Ensure that the filing system is always up-to-date and functional.


• Collate court rolls received from the Registrar for the responsible court divisions, update references and distribute to state attorneys


• Manage the retrieval of information at all times as requested in the office. 


• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.


• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately. 


• Collate all the court directives and update on the court directives database


• Maintain status update and records of all high value foreign national records for re-insurance purposes and report regularly

Qualifications and Experience

• National Diploma in Business Administration/Law related qualification. 


• Relevant 2 years' experience in a business/law administration related environment.

Technical and Behavioural Competencies Required

• Planning, organisation and coordinating


• Personal mastery.


• Emotional wisdom and decision making.


• Ethics and values.


• Client service orientation


• Computer literacy in MS Word, Excel, PowerPoint, outlook,etc


• Good understanding of all RAF systems and procedures


• Proficiency in English and one other official language


• Excellent planning and organisational skills


• Dependable and trustworthy


• Good communication skills


• Interpersonal relations


• Good administrative skills


• Research skills


• Writing skills


• Dairy and Court roll management

NB: “RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs”.