Legal Secretary: Magistrate Court (Pretoria Regional Office)

The Road Accident Fund’s mission is to provide timely and equitable assistance to those affected by motor vehicle accidents through the provision of appropriate social benefits to ensure financial relief and recovery for qualifying individuals.

Purpose of the job: The Legal Secretary (Magistrate court) is responsible to provide administrative support to the Legal Services Department and to ensure the day-to-day functioning of the office.

Key Performance Areas

Legal secretarial administration

• Prepare court statements and forms that Attorneys will need in court.


• Dictate Attorney’s audio files and written notes.


• Transcribe and proofread legal documents.


• Index and update pleadings and discovery binders.


• Collect and deliver documents.


• Supporting legal research for cases and communicating with vendors, experts, attorneys, opposing counsel and other staff.

Standard, process, and procedure maintenance

• Ensure a strategy framework is maintained by required standards.


• Keep abreast of internal standards and business goals to ensure adherence to sound internal control.


• Provide administrative support to the strategy and reporting office by RAF policies and procedures.

Quality assurance activities

• Maintain up-to-date written documentation and policies related to the organisation's business activities.

Office Management

• Maintain correspondence, filing, telephonic queries and provide general administration support to the office.


• Maintain strict confidentiality in all matters relating to the office.


• Make follow-ups on outstanding matters on behalf of the Legal Services department in the office.


• Ensure all office requests are handled and responded to within set timelines.


• Ensure availability of stationery within the department.

Meeting and diary management

• Arrange meetings on behalf of the Legal Services Department.


• Take minutes and distribute these in accordance to set governance standards.


• Maintain follow-up plan on meeting resolutions and matters outstanding.


• Ensure confirmation of meetings and management of team diaries.


• Schedule appointments with internal and external stakeholders as and when required.

Document Control

• Ensure that the filing system is always up-to-date and functional.


• Manage the retrieval of information at all times as requested in the office.

• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.


• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.

Qualifications & Experience

• National Diploma in Business Administration/Law related qualification.


• Relevant 2 years' experience in a business/law administration environment.

Competencies Required:

Behavioural

• Planning, organisation, and coordinating.


• Personal mastery.


• Emotional wisdom and decision making.


• Ethics and values.


• Client service orientation.

 Technical

• Computer literacy in MS Word, Excel, PowerPoint etc.


• Good understanding of all RAF systems and procedures.


• Proficiency in English and one other official language.


• Excellent planning and organisational skills.


• Dependable and trustworthy.


• Good communication skills.


• Interpersonal relations.

The Road Accident Fund subscribes to the principles of employment equity and preference will be given to People with Disabilities.

Applicants who have not received any correspondence from us within six weeks from the closing date can consider themselves unsuccessful.

Security Vetting shall be conducted on all prospective employees.

It is the applicants’ responsibility to have foreign qualification evaluated by the South African Qualification Authority (SAQA) and to provide proof of such evaluation.