MEA Executive Business Partner

• Proactively manage complex, multi-stakeholder executive diaries, ensuring optimal prioritisation of time aligned to business priorities
  
• Coordinate internal and external meetings, including preparation of agendas, materials, and logistics
  
• Manage executive inboxes where required, including drafting responses, prioritising correspondence, and ensuring timely follow-ups
  
• Coordinate local and international travel end-to-end (itineraries, visas, logistics, contingencies)
  
• Act as a key point of contact between executives and internal/external stakeholders, maintaining professionalism and discretion
  
• Execute ad hoc executive requests efficiently, ensuring high responsiveness and attention to detail
  
• Support coordination across the CEO office to ensure alignment between the Executives and broader leadership team
  

• Track and drive follow-through on key strategic initiatives across the executive office
  
• Maintain and manage RAG (Red-Amber-Green) status reporting on strategic priorities and key programmes
  
• Prepare and consolidate management reports, dashboards, and executive summaries for leadership forums (e.g., Exco, Board, SteerCos)
  
• Capture, track, and follow up on meeting actions to ensure accountability and execution discipline
  
• Support the Executives in driving operating cadence (weekly/monthly reviews, business updates, etc.)
  
• Assist in aligning inputs across functions to ensure consistency in reporting and messaging
  

• Develop high-quality PowerPoint presentations, executive reports, and briefing packs
  
• Draft and format professional Word documents, emails, and communications
  
• Extract, analyse, and consolidate data from internal systems (including SAP or equivalent)
  
• Build and maintain management dashboards and reporting packs using Excel, Power BI, or equivalent tools
  
• Leverage AI tools (e.g., Copilot, ChatGPT) to improve efficiency, automate tasks, and enhance output quality
  
• Ensure all outputs are executive-ready, accurate, and aligned to organisational standards
  

Requirements

• 8–12+ years’ experience supporting C-suite or senior executives in a complex, fast-paced environment
  
• Proven experience operating as an Executive Assistant, Business Partner, or Chief of Staff support role
  
• Demonstrated ability to manage multiple senior stakeholders simultaneously
  
• Strong experience in executive reporting, presentations, and business documentation
  
• Exposure to strategy execution tracking and governance processes
  

• Advanced proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Teams)
  
• Strong working knowledge of SAP or similar ERP systems for data extraction and reporting
  
• Experience using AI productivity tools (e.g., Microsoft Copilot, ChatGPT) in a business context
  
• Familiarity with data analysis and reporting tools (Excel advanced functions, Power BI advantageous)
  

• Executive presence and professionalism with high levels of discretion and confidentiality
  
• Strong judgement and prioritisation capability
  
• Exceptional organisation and attention to detail
  
• Ability to operate with autonomy and accountability
  
• Strong communication and stakeholder management skills
  
• Proactive, solutions-oriented mindset
  
• Ability to translate ambiguity into structured outputs and actions
  
  

• The ideal candidate is not a traditional administrator, but a highly capable operator who:
  
• Anticipates needs before they arise
  
• Drives execution, not just coordination
  
• Brings structure to complexity
  
• Enhances the effectiveness of the executive office
  
• Leverages technology and AI to improve output quality continuously and efficiency