New Job Opening: Executive Assistant - Randburg in City of Johannesburg Metropolitan Municipality, G

Job Title:

Executive Assistant

Job Purpose:

The incumbent will be responsible for providing comprehensive executive support to the Managing Members and Operations Manager, while coordinating office management, HR administration and operational requirements within a well-established engineering company.

The incumbent will contribute to the efficient day-to-day running of the business through proactive executive assistance, effective communication, sound organisational practices and the coordination of facilities, company vehicles and general operational support.

Responsibilities:

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  Manage executive diaries, schedules and priorities.

  
  


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  Coordinate meetings, business travel, accommodation and engagements.

  
  


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  Prepare correspondence, quotations, agendas, minutes and meeting documentation.

  
  


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  Act as the primary point of contact for the Managing Members’ office.

  
  


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  Screen and prioritise incoming communications and email correspondence.

  
  


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  Liaise professionally with customers, suppliers and internal stakeholders.

  
  


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  Coordinate internal communications and maintain organised filing and document management systems.

  
  


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  Assist with training, company events and industry exhibitions.

  
  


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  Support recruitment and employee administration.

  
  


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  Maintain HR records, attendance records and related compliance documentation.

  
  


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  Provide administrative support across departments, including operational and financial administration.

  
  


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  Coordinate company vehicle servicing, maintenance and repairs.

  
  


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  Coordinate building maintenance, repairs, contractors and service providers.

  
  


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  Assist with site administration, Health & Safety requirements and related documentation.

  
  


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  Monitor PPE requirements and maintain effective tool control.

  
  


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  Identify opportunities to improve administrative processes and operational efficiency.

  
  


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  Maintain professionalism, confidentiality and attention to detail.

  
  


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  Perform additional duties as required to support business operations.

  
  

Qualifications & experience:

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  Minimum five years’ experience in an Executive Assistant, Personal Assistant or similar senior administrative role.

  
  


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  Proven experience supporting senior executives or directors.

  
  


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  Excellent written and verbal communication skills.

  
  


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  Advanced Microsoft Office proficiency.

  
  


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  Excellent organisational, prioritisation and time management skills.

  
  


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  Valid driver’s licence and own reliable transport.

  
  


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  HR administration experience will be advantageous.

  
  


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  Experience in an engineering, construction or manufacturing environment will be advantageous.