Office Administrator

This is a fixed -term contract for a period of five (5) months. The successful candidate will provide temporary cover while the Office Administrator is on leave. Manage the office and facilities to
ensure that the office is maintained with high standards of safety, hygiene and
cleanliness. The role manages the switchboard and reception desk and provides
administrative and/or functional assistance to Execs and employees throughout
the day.

Reception

• Welcome guests and clients warmly and cheerfully;
  
• Answering, screening and forwarding telephone calls;
  
• Maintain office security by enforcing safety procedures and
  controlling access via reception desk;
  
• Arranging courier services;
  
• Receiving and sorting daily mail and emails;
  
• Filing, archiving, transcription of documents and data
  capturing in MS excel;
  
• Assist with and conduct inductions for new appointments;
  
• Maintenance of biometric access control database;
  
• Arrange and organize refreshments for guests;
  
• Arrange visitors parking;
  
• Arrange/schedule appointments, interviews and meeting
  rooms; and
  
• Maintain a pleasant, happy disposition in the office at all
  times, making new staff feel welcome and rendering assistance as necessary.
  

Office Management

• Provides both internal and external customer support and
  service;
  
• Provides ongoing facilities and admin support companywide;
  
• Manage cleaning staff;
  
• Manage stationery and office supplies inventory maintaining
  an accurate register;
  
• Ensure board rooms are spotless every morning and after
  meetings;
  
• Facilitate the cleaning of kitchen tables and chairs daily,
  fridge once a week, dishes at all times, cleaning of kitchen floors and counter
  tops;
  
• Administration of parking;
  
• Maintain the office and report any faults in the office to
  the relevant vendor or supplier;
  
• Be the point of contact for all suppliers/building
  management;
  
• Arrange Travel, car hire, accommodation.
  

Requirements

Educations and Experience

• 3+ years’ experience in a customer facing role; and
  
• Strong administrative skills; and
  
• Experience with ERP’s; and
  
• Previous Facilities Management experience advantageous; and
  
• Grade 12 (minimum).
  

Skills and Behavioral Competencies

• Enthusiastic and service orientated; and
  
• Strong problem -solving skills; and
  
• Resilience and emotional maturity; and
  
• Strong in both verbal and non -verbal communication; and
  
• Strong attention to detail; and
  
• Strong organization skills.
  

Benefits

• Competitive salary structure.
  
• Conveniently located at the "Great Westerford
  Building" on the Corner of Dean Street and Main Road with
  access to:
  
• Dean Street Arcade and
  Newlands Quarters with a variety of Restaurants and Coffee
  Shops
  
• Child Care Facilities
  (inside Great Westerford Building)