OFFICE ASSISTANT

Responsibilities
Answer and direct telephone calls.
Provide general support to visitors and guests.
Manage the booking of meeting rooms, board rooms and training rooms.
Maintain contact lists.
Take accurate messages.
Represent the company, be the face of the company from a visitor and caller perspective.
Assist with general administration where required.
Organize and schedule meetings and appointments.
Produce and distribute correspondence such as letters, faxes and forms and notices when required.
Order office supplies
Book travel arrangements
Ensure operation of equipment by completing preventative maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
Maintain supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
Handle sensitive information in a confidential manner.
Co-ordinate office procedures.
Reply to email, telephonic and face-to-face enquiries.
Develop and update administrative systems to ensure they are efficient.