Office Assistant - Westwood (KZN)

Introduction

A multi-national in FMCG is seeking an Office Assistant to join their team to support the Regional Sales offices, as well as the Logistics & Customer Service Centre, by managing daily administrative tasks. This role ensures that all regional administration and office management activities comply with company policies and procedures. Key duties include:

Duties & Responsibilities

Monthly Management Reports

• Generate comprehensive monthly management reports, including regional retail volume reports, regional stock management, contract management, and consumer complaints from various data sources.

Contract Management

• Create and manage contracts
• Draft necessary addendums and update the contract tracking report, focusing on expirations and renewals.

Managing Master Data

• Maintain and manage master data and sales allowance keys.
• Produce a monthly reconciliation report for sales allowances.

KPI Coordination

• Coordinate and consolidate claims.

Reporting and Forecasting

• Update and distribute weekly run rate reports to Regional Sales Managers
• Receive and consolidate updated reports at the national level.
• Update the volume forecast report by brand and compile commentary reports.
• Consolidate forecasts received from different regions.

Reconciliation and Compliance

• Reconcile all program initiatives and related activities.
• Ensure compliance with all audit requirements.

Purchase Orders and Goods Receipt

• Manage orders and Goods Receipt Vouchers
• Raise purchase orders and Purchase Requisitions for vendors.
• Validate documentation and goods received against relevant purchase orders.

Office Management for two regions

• Address regional office needs, including travel arrangements.
• Provide cross-functional support within the department, offering backup assistance if needed.