OFFICE ASSISTANTS

Responsibilities:
Set up different types of meetings, including booking of venues.
Create relevant folders on the computer and co-ordinate submission of presentation packs / reports from all Departmental Heads.
Ensure that the minutes of FMSA and FMA Board meetings are completed, signed off and filed in minute folders for audit purposes.
Ordering of Monthly Office Supplies and stationary.
Manage the booking of the Boardroom, Training Rooms and other Meeting Rooms, including arrangement of refreshments and lunches .
Manage the diary for MD and Sales Manager and loading their expenses into Concur.
Undertake electronic travel requests for all Departments in the Company, the travel agenda, including Regional / international travels – (Booking of Flights, Ground transportation, Accommodation, Foreign Exchange, etc).
Organise Visa requirements and all supporting documents i.e, letters of invitations, travel insurance, Confirmations of employment, etc, as well as international roaming Mobile, routers and data packages.
Sort invoices in line with travel approvals, check charges and allocate to correct department. Also summarise Overseas travel expenses, balance with Finance Department for TAX PACK.
Manage and administer all Mobile Phones, Data packages, and Proxima procurement process for Federal-Mogul (DRiV).
Allocate cell phone accounts and monitor usage – (Raise alert for over-usage).
Keep records of expenses.
Administer Customer Communication both pricing and general NPI communication.
Distribute Advertising media to the various Area Managers across SSA regions.
Keep a recon of Advertising materials for the purpose of ongoing campaigns and receive all Value Adds, ensuring ensure accuracy in terms of items ordered and delivered.FOR APPOINTMENT, EMAIL ; [email protected]