Office Coordinator

Contributing directly to the operational
efficiency of an established industrial engineering and thermal solutions
organisation, this pivotal role ensures seamless front-line delivery and
administrative coordination for the Johannesburg branch. The position acts as
the primary point of contact for stakeholders, balancing professional reception
management with high-output support to branch leadership.

Operating within a collaborative and
structured environment, the successful candidate will provide comprehensive
assistant support to both the Branch Manager and Contracts Manager, while
managing essential daily financial transactions and logistical coordinates.
This role demands a professional capable of maintaining a high level of
accuracy while seamlessly navigating multiple competing priorities.

Key
Responsibilities

• Frontline
  & Reception Management: Maintain a professional, organised, and
  welcoming reception environment as the face of the branch.
  
• Management
  Support: Provide proactive administrative and
  personal assistant support to the Branch Manager and Contracts Manager to
  optimise their workflows.
  
• Customer
  Liaison: Act as a core point of contact for
  customer queries, ensuring professional, clear, and assertive
  communication.
  
• Financial
  Coordination: Manage daily cash payments and cash
  handling with strict adherence to accuracy and compliance protocols.
  
• Logistics
  & Distribution: Oversee inbound and outbound courier
  processes to support uninterrupted branch operations.
  
• Operational
  Adaptability: Demonstrate rapid problem-solving,
  thinking on your feet to respond quickly to shifting branch requirements.
  

Requirements

• Minimum
  8 years proven experience within a front-line reception, office
  administration, or dual-support assistant role.
  
• Strong
  assertive communication skills with the ability to manage client
  interactions professionally.
  
• Demonstrated
  ability to multitask, prioritise effectively, and respond rapidly to
  operational demands.
  
• Exceptionally high level of
  attention to detail and accuracy, specifically relating to cash management.
  
• Working
  knowledge of Microsoft Excel, including
  formulas essential.