Job Description - Office Coordinator - JHB East Rand
Teraco's job vacancy, Career and Recruitment Job title : Office Coordinator - JHB East Rand jobs in Gauteng Job Location : Gauteng, Johannesburg Deadline : July 11, 2024 Quick Recommended Links
MAIN FUNCTIONS OF THE JOB
Managing reception area, meeting rooms, training rooms, canteens, kitchens, bar and coffee stations.
Busy Reception/Switchboard and directing all incoming calls.
Receive and welcome all visitors in a friendly and professional manner.
Coordinate cleaning schedule with cleaning staff.
Assist the team with any errands for VIP guests.
Courier and accept parcels.
Managing grocery, office consumables and stationery stock levels.
Based at Head Office, but from time to time relieve at other Isando and Bredell sites.
Assisting with preparation of refreshments and catering for all meetings.
Ensuring meeting rooms are clean and tidy at all times.
Log and ensure maintenance for these areas are carried out
Ensure all equipment in meeting rooms are in working order and assist visitors and staff in the operation of these.
Maintaining sufficient stock levels of all consumables and refreshments including monthly ordering list.
Working hours are from 8 am – 5 pm / 1 hour lunch break
All queries and complaints must be handled efficiently and professionally
Ensuring a high level of internal and client satisfaction
Assist staff and visitors with ad hoc requests
Facility
Security processes
Logging access for important clients
Welcome guests in a professional manner
Answering the reception phone
Direct calls quickly, efficiently and professionally
Taking messages and ensuring that staff members receive the message within due time
Direct clients to meeting room
Assisting with duties such as couriering items etc.
Requirements
SKILLS REQUIREMENT
Good communication skills
A flair for people
Professional
Punctual
Active listening – ability to understand requirements
Ability to communicate in English
Proactive problem solver
Ability to work independently & a positive team player
Self-motivated
Conducts self professionally, exhibits high levels of tolerance and patience
Responsible for continued learning and self-development
All activities performed on time
Switchboard experience
Excellent Telephone manner
QUALIFICATIONS AND EXPERIENCE
Fluent in English
Matric and 3-5 years relevant working experience
Microsoft Office skills
*Administrative / Management jobs in south africa
*Office Coordinator - JHB East Rand in Johannesburg
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