Key Responsibilities

Office Operations & Facilities Management

• Oversee the day-to-day operation of the office.
  
• Coordinate maintenance contractors, service providers and landlord relationships.
  
• Manage office facilities, equipment, utilities and security.
  
• Maintain office inventories and asset registers.
  
• Monitor office-related expenditure and budgets.
  
• Ensure communal areas remain professional, functional and well maintained.
  

Employee Onboarding & Offboarding Coordination

• Coordinate onboarding, role changes and offboarding processes.
  
• Manage the Joiner-Mover-Leaver (JML) process across departments.
  
• Coordinate system access requests and removals with IT and system owners.
  
• Track company assets issued to employees and ensure their return.
  
• Support induction and orientation activities for new employees.
  
• Maintain administrative records relating to employee movements.
  

Procurement & Supplier Management

• Source suppliers and obtain quotations.
  
• Raise purchase orders and coordinate approvals.
  
• Manage office supplies and consumables.
  
• Negotiate pricing and service agreements where appropriate.
  
• Monitor supplier performance and service delivery.
  

Health, Safety & Compliance

• Coordinate occupational health and safety activities.
  
• Maintain compliance records and documentation.
  
• Support audits, inspections and corrective actions.
  
• Assist with workplace compliance requirements and risk management activities.
  

Administration & Executive Support

• Coordinate meetings, travel arrangements and administrative support activities.
  
• Manage incoming correspondence, deliveries and courier services.
  
• Maintain filing systems and company records.
  
• Prepare reports, presentations and operational documentation.
  
• Record and distribute meeting minutes when required.
  

Staff & Workplace Support

• Coordinate staff events and workplace initiatives.
  
• Support a positive and professional office environment.
  
• Assist with internal communication and administration projects as required.
  

Qualifications & Experience

Essential

• Diploma or degree in Business Administration, Office Management or a related field.
  
• Minimum of 5 years' experience in office management, operations coordination or administrative management.
  
• Experience coordinating employee onboarding and offboarding processes.
  
• Experience managing suppliers, facilities and office administration.
  
• Valid South African driver's licence and own transport.
  

Skills & Competencies

• Exceptional organisational and planning skills.
  
• Strong attention to detail.
  
• Excellent written and verbal English communication skills.
  
• Ability to handle confidential information with discretion.
  
• Strong stakeholder management and customer service skills.
  
• Sound problem-solving and decision-making capability.
  
• Ability to manage multiple priorities and deadlines.
  
• Advanced proficiency in Microsoft 365, including Outlook, Word, Excel, Teams and PowerPoint.
  
• Ability to work independently while collaborating effectively across departments.