Online Management Systems and Sales Administrator

Online Management Systems and Sales Administrator

Key Responsibilities

• Manage OMS (Order Management System) for both The Companys Cape Town and Johannesburg branches.
• Create and process purchase orders (POs).
• Load and maintain products on Pastel, Meat Matrix, and OMS.
• Ensure product and pricing accuracy across all systems.
• Create and prepare detailed product price lists.
• Load new products with correct cost and selling prices.
• Handle PO and stock-related queries effectively and timeously.
• Receive and verify all PO documentation, including goods, services, equipment, and supplies.
• Liaise with suppliers regarding deliveries and product-related queries.
• Communicate stock requirements with relevant staff members.
• Monitor stock levels and initiate timely reorders.
• Assist with monthly stock takes and inventory reconciliation.
• Allocate correct cost codes accurately and amend POs where necessary.
• Collaborate with the accounts department for PO approvals and payment processes.
• Source and establish strong relationships with reliable suppliers and vendors.
• Update product pricing across all relevant systems (e.g., Chips).
• Manage and maintain customer catalogues and pricing.
• Communicate supplier price increases and adjust customer pricing accordingly.
• Follow up on outstanding orders and confirm delivery schedules.
• Maintain and update the Commercial App with accurate data.

Minimum Requirements

• Matric (Grade 12); further qualification in Administration, Logistics, Supply Chain, or Procurement is advantageous.

• Minimum 2-3 years of experience in a similar administrative or procurement role.

• Proficient in Pastel, Meat Matrix, Microsoft Office Suite, and OMS platforms.

• Strong understanding of inventory and pricing systems.

• High attention to detail with a strong focus on accuracy.

• Excellent written and verbal communication skills.

• Ability to multitask, meet deadlines, and perform under pressure.

• Experience in the FMCG, food service, or meat industry is beneficial.

• Own transport and valid drivers license are required.