Operations Administrator

Job Title: Operations Administrator

Reporting to: Regional Director - Phalaborwa / General Manager 

Location: Phalaborwa, Limpopo

Our client is seeking a competent and detail-oriented Operations Administrator to provide administrative and operational support to ensure the smooth functioning of daily operations at site level.

The successful candidate will play a key role in supporting operational efficiency through effective administration, coordination, record-keeping, and follow-up of operational activities in a remote environment.

Key Responsibilities

• Handling daily operational administration processes, including action item tracking and follow-up


• Stock, spares and procurement tracking, including inventory in/out control and utilisation recording


• Administration of spares control, installations and asset usage


• Monitoring and administering contractor activities, including scope verification and tracking work completed against agreements


• Maintaining project implementation open-item lists and tracking outstanding actions


• Scheduling meetings, preparing minutes and maintaining decision logs


• Acting as the point of contact for incoming invoices, including logging, approval tracking, forwarding to finance, payment follow-up and record-keeping of POPs


• Administration and record-keeping for shared stores in line with agreed procedures


• Maintaining registers for procurements and related payments on behalf of the company


• Start-up and ongoing maintenance of the company asset register


• Implementation and maintenance of additional administrative procedures as required

Minimum Requirements

• Matric Certificate (Grade 12) or equivalent


• Minimum of 3–5 years’ experience in an administrative or operations support role


• Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)


• Orbfusion and SharePoint experience (essential)


• Strong written and verbal communication skills in English

Key Skills and Attributes

• Excellent attention to detail and accuracy


• Strong organisational and time-management skills


• Ability to manage multiple priorities and work under pressure


• Professional communication and client-service orientation


• High level of discretion when handling confidential information


• Self-motivated, proactive and able to work independently in a remote operational environment

This role is ideal for a hands-on administrator who thrives in an operational setting and enjoys supporting site-based teams to achieve efficient and compliant outcomes.