Operations Administrator

Innovata Pharmaceuticals (Pty) Ltd is looking for an Operations Administrator to join our team. This position is based in Ormonde, Johannesburg. 

A proudly South African company, Innovata is a level 1 BBBEE company that manufactures a range of carefully selected essential medicines covering all major therapeutic classes.

Since our inception in 2000, Innovata has established a noteworthy relationship with the Public Health Sector where we hold numerous national tenders. Not only are we committed to delivering cost-effective products timeously; our team remains committed to forging long-term relationships with customers, business partners, suppliers and employees alike.

Driven by our mission to be the benchmark for excellence in healthcare, the credibility we have attained in the Public Health Sector, Innovata is well poised and eager to extend our footprint into the South African Private Health sector.

Job Overview:

Purpose of the job:

Supports day to day operational functions within a pharmaceutical environment. This role ensures compliance with regulatory standards, maintains accurate documentation, coordinates cross functional activities, and assists in streamlining operational processes efficiently.

Key Responsibilities:

Purchasing

Prepare purchase orders and send copies to suppliers and to departments originating requests.

Facilitate the import/export of goods by arranging transportation, preparing documentation, and tracking shipments.

Check shipments when they arrive to ensure that orders are filled correctly and that goods meet specifications.

Identify and report inefficiencies.

Administration

Respond to customer and supplier inquiries about order status, changes, or cancellations.

Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.

Prepare, maintain, and review purchasing files, reports, and price lists.

Track the status of requisitions, contracts, and orders and escalate risks or delays where necessary.

Prepare daily weekly and monthly reports for management as required.

Support internal and external audits.

Serve as a crucial point of communication between the departments for cross-functional coordination. Organise meetings, minute‑taking, action tracking, and follow‑up.

Inventory

Monitoring current inventory, ordering supplies, and scheduling deliveries to ensure that the company has enough necessary materials or equipment.

Perform buying duties when necessary.

Track orders and ensure timely delivery.

Follow up with suppliers, as needed, to confirm or change orders.

Liaise with relevant staff to ensure all products arrive in good condition.

Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.

Maintain knowledge of all organisational and governmental rules and regulations affecting purchases and communicate this to colleagues and vendors.

Partake in stock take as and when required.

Production/Receiving

GRV goods and ensure system is up to date with recorded stock.

Manufacturing of goods in Pastel system.

Run reports on stock holding and check accuracy of respective warehouses.

Ensure system entries is up to date and accurate with BOMS and manufacturing process.

Desired skills, experience and qualifications:

• Diploma or Degree in Operations Management, Supply Chain, Business Administration, or related field.


• 2–4 years’ experience in administrative or operational roles.


• Strong organisational and administrative skills.


• Excellent diligence and accuracy.


• Proficiency in MS Office suite and SAGE.


• Effective communication skills, both written and verbal.


• Ability to prioritise, multitask and work independently.


• Must be able to work under pressure.


• Accountability and dependability.


• Demonstrate versatility, grasp & learn new concepts, developments & technologies quickly.


• Adapt into a culturally diverse work environment.

Duration: Permanent

Closing date for Application: 09 February 2026

Location: Ormonde, Johannesburg

If you are a highly motivated individual, please apply with your resume and cover letter to [email protected]  

We look forward to hearing from you!

Innovata Pharmaceuticals (Pty) Ltd

www.innovata.co.za

Innovata Pharmaceuticals (Pty) Ltd are committed to protecting your privacy and is an equal opportunity organization that prides itself on its diverse teams.

If you have not heard from us within one month of your application, please regard your application as having been unsuccessful.