Part -Time Project & Business Administrator
Company Overview -
A small, specialist construction business operating across the UK. The company works
within a defined niche covering painting and decorating, paint spraying and plastering
delivering primarily commercial and industrial projects, with some residential work. Projects
include nationwide refurbishments and commercial fit -outs.
Role Overview -
This is a part -time administrative role focused on project and business administration.
The role works closely with the Managing Director and the project coordinator to manage
pre -planned weekly tasks along with short notice tasks and general daily priorities. This
position is a key part to the management of projects and day to day business. With
completing such tasks like key documentation, reporting, communication, check -ins, follow
ups, updating systems, file organising, document creation and general day to day
organisation across the business.
For experience within social media management there is further hours and pay
available for such experience. This would be a bolt on to this role and not essential to
have experience or the want to do this as part of this advertised role.
Team Structure -
You will work closely with:
â The Managing Director
â Project Coordinator
â Site teams
As a small business, the role requires a hands -on, pro -active, adaptable individual who is
comfortable supporting senior leadership and site teams and being involved in a wide range
of tasks.
Candidate Background -
The ideal candidate will have:
â Experience in construction or a similar service -based industry
â A practical understanding of construction project workflows, documentation, and
timelines
Systems & Tools -
â Microsoft Office – Outlook, Word, Excel, One Drive, Teams - REQUIRED
â Monday.com – project management or any other project management software -
IDEAL
â Xero - IDEAL
â RAMS APP - IDEAL
â Facebook/Instagram, google my business, linkedin - IDEAL
â Canva - IDEAL
There will be use of other day to day basic websites and small software which the
company uses regularly which training will be given on
Key Responsibilities -
Project & Business Administration tasks:
â Supporting ongoing projects with administrative tasks
â Completing and formatting project documentation
â Updating files and software
â In -bound and outbound phone calls to customers, site teams and suppliers as
needed with set tasks
â Communication with site teams on progress and any requirements
â Professional document creation
â Typing and preparing quotations and proposals
â Completing pro -active follow ups, check -in’s and enquiries
â Task assignment until professional completion
â Assisting with project -related administration using Monday.com
Communication & Support
· Managing general business email inboxes
· Managing accounts -related email correspondence
· External and internal phone calls
· Internal communication via Microsoft Teams
· Joining calls with the Managing Director/project co -ordinator to
o Identify actions and next steps
o Help outline plans following meetings or calls
Scheduling & Organisation
â Managing calendars for:
â New business appointments
â Personal scheduling for the Managing Director
â Booking meetings and coordinating calls
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