Payroll Officer

Payroll Officer

Reporting to Payroll Manager 

Job Purpose:

The Payroll Officer is responsible for the accurate, compliant, and timely administration of all payroll functions for the company and its affiliated entities. This critical role ensures that all employees are paid correctly and that the company adheres to all relevant legislative and internal control requirements. The Payroll Officer also provides essential support to the business on various payroll-related matters, including reporting and compliance. 

Responsibilities:

Payroll Processing & Accuracy:
 - Process fortnightly wages and monthly salaries accurately and on schedule.
 - Review and verify all payroll output before final authorisation by the Payroll Manager.
 - Process all third-party payments, including legal garnishees and union subscriptions.
 - Prepare and process all salary increases and incentive payments.
 - Prepare and electronically send payslips to employees.
 - Manage full leave administration, ensuring accurate tracking and processing.
- Process Electronic Funds Transfers (EFTs) for any ad-hoc payments.
 - Prepare monthly leave pay and bonus provisions.

Compliance & Reporting:
- Ensure the company adheres to all current legislative payroll requirements and stays updated on changes.
- Implement and maintain robust payroll procedures, processes, and policies.
- Ensure internal controls are consistently in place and effective.

 - Ensure accurate and timely processing of IRP5s and relevant reconciliations.
 - Prepare and submit WCA (Workmen's Compensation Act) returns.
 - Respond to requests for information from SARS (South African Revenue Service)

Administrative Tasks:
 - Perform all necessary administrative tasks related to payroll.
 - Compile documentation and AODs (Acknowledgements of Debt) for staff loans, facilitating approval by the Payroll Manager.
-  Design and generate various reports using People 300 reporting tools.
 - Provide ad-hoc reports to the HR Executive, including information for wage negotiations and Employment Equity.
 - Assist auditors as required.
 - Administer any UI.19 and other related documentation requests to and from the Department of Labour
 - Administer all documentation to Unions and Bargaining Councils for staff who are members.

System and Data Management:
- Maintain optimal data integrity of all employee information within People 300.
- Third-Party Payments & Reconciliation:
 - Process and authorise month-end payments and related reconciliations.
 - Responsible for managing the accuracy of leave on People 300, ensuring compliance.

Auditing & Support:
 - Provide comprehensive assistance to auditors as required during external audits.
 - Provide ad-hoc payroll-related reports to the HR Executive as needed for strategic planning and decision-making.

Ad-hoc Tasks:
- Undertake any additional reasonable requests from management, including active participation in specific projects as and when needed to support departmental and organisational objectives.

Qualifications, Experience, and Skills:

Experience:

- 5-6 Years Payroll Administration Experience, ideally within a large, fast-paced company environment. 

Knowledge:

- Excellent knowledge of payroll administration legal requirements and tax regulations.

System Proficiency:

- Time & Attendance Systems experience. 

- Advanced Microsoft Office and Excel skills.

- Minimum 2 years of experience with VIP Payroll Software and 1 year with People 300.

Analytical Skills: Comfortable working with numbers and strong reconciliation skills. 

Minimum Qualification: 

- Human Resources or Payroll Qualification