Payroll Specialist

Job Description: Payroll Specialist (SAGE)
Location: Cape Town CBD
Salary: R20,000 - R28,000 PM (Negotiable)

About Us:

The Legends Agency is a leading Employer of Record Company based in Cape Town, providing comprehensive payroll, HR, and compliance services to businesses. We pride ourselves on our commitment to precision, efficiency, and ensuring our employees are well-supported.

We are looking for a Payroll Specialist with experience in managing payroll operations for a large workforce to join our dynamic team. If you have strong expertise in payroll systems, specifically SAGE, and thrive in a fast-paced environment, we want to hear from you!

Key Responsibilities:

• Payroll Administration:
• Process monthly payroll for 500 employees, ensuring accuracy and compliance with company policies and statutory requirements.
• Handle end-to-end payroll functions, including calculations for overtime, commissions, allowances, and deductions.
• Maintain and update employee payroll records on SAGE payroll software.
• Benefits Management:
• Administer employee benefits such as retirement funds, medical aid, and other related perks.
• Ensure correct deductions and contributions are applied to payroll.
• Allowances & Tax Compliance:
• Process and manage all employee allowances, including travel, housing, and other applicable benefits.
• Ensure payroll complies with statutory regulations, including PAYE, UIF, and SDL submissions.
• Prepare and submit monthly and annual tax reconciliations (EMP201/EMP501).
• Employee Queries:
• Address and resolve payroll-related queries from employees promptly and professionally.
• Provide payslips and required documentation to employees as needed.
• Reconciliations & Reporting:
• Conduct regular reconciliations of payroll accounts to ensure accuracy and identify discrepancies.
• Generate payroll reports for management and ensure audit readiness.
• Compliance & System Updates:
• Stay updated on changes in labour laws, tax regulations, and payroll best practices.
• Ensure SAGE software is updated with any regulatory or policy changes.

Requirements:

• Educational Background:
• Diploma or degree in Accounting, Payroll Administration, or a related field (preferred).
• Experience:
• Minimum 3 years of payroll experience with large-scale payrolls (e.g., 300+ employees).
• Proven experience with SAGE Payroll is essential.
• Technical Skills:
• Proficiency in SAGE Payroll systems and advanced Microsoft Excel skills (pivot tables, formulas).
• Familiarity with statutory submissions (e.g., SARS, UIF, SDL).
• Soft Skills:
• Exceptional attention to detail and high accuracy in data entry and calculations.
• Strong organizational skills with the ability to meet tight deadlines.
• Excellent communication and interpersonal skills to address employee queries and liaise with stakeholders.
• Proactive problem-solving ability and a commitment to maintaining confidentiality.