Payroll Specialist

• Process full payroll cycles from inception to completion.
  
• Ensure accurate and timely salary payments.
  
• Process payroll changes including:
  
• New hires
  
• Terminations
  
• Salary changes
  
• Payroll adjustments.
  
• Maintain payroll data and employee records while ensuring confidentiality.
  
• Process executive payroll where required.
  
• Review and approve payroll information before reports are distributed.
  

• Ensure compliance with South African payroll legislation and SARS requirements.
  
• Prepare and submit statutory reports including:
  
• EMP201
  
• EMP501
  
• Maintain PAYE reconciliations and ensure alignment with payroll and finance records.
  
• Apply for Tax Directives (IRP3e) where applicable.
  
• Ensure payroll processes comply with internal procedures and regulatory requirements.
  

• Prepare payroll reports including:
  
• Variance reports
  
• Payroll costing reports
  
• Reconciliations
  
• Third -party payments
  
• Incentives and commission reports
  
• Payroll benchmarking
  
• Payroll forecasting
  
• Review payroll earnings, deductions, and employer contributions.
  
• Ensure accurate payroll journal preparation and reconciliation.
  
• Ensure payroll figures reconcile with financial records.
  

• Ensure effective use of Sage 300 Payroll system.
  
• Maintain payroll system configurations and ensure data accuracy.
  
• Maintain a paperless payroll environment where possible.
  
• Utilize Microsoft Office tools, especially Excel, for payroll reporting and analysis.
  
• Process Improvement and Efficiency
  
• Evaluate payroll processes and recommend improvements.
  
• Implement changes to improve payroll accuracy and efficiency.
  
• Improve response time to payroll queries and requests.
  
• Ensure payroll deadlines are consistently met.
  

• Respond to employee payroll queries timeously.
  
• Provide feedback to employees and management regarding payroll matters.
  
• Maintain strong relationships with internal stakeholders.
  
• Ensure queries are documented and resolved accurately.
  
• Correct payroll errors immediately or in the following payroll cycle if necessary.
  

• Assist the payroll team with administrative or ad hoc tasks where required.
  
• Participate in company meetings, team activities, and operational discussions.
  
• Support strategic projects within the Human Capital function.
  
• Build strong working relationships across departments.
  

Requirements

• Matric (Grade 12)
  
• Degree or Diploma in HR, Payroll, Accounting, or Finance
  

• Sage 300 Payroll (non -negotiable)
  

• 7–10 years payroll experience
  
• Proven experience with Sage 300 Payroll
  
• Experience managing full payroll processing
  
• Knowledge
  
• Knowledge of South African Labour Law
  
• Knowledge of Human Capital policies and procedures
  
• Knowledge of payroll compliance and statutory requirements
  
• Ability to handle sensitive and confidential payroll information
  
• Strong understanding of payroll reporting and reconciliation processes
  

• Effective communication and collaboration skills
  
• Strong problem -solving and adaptability
  
• Excellent time management
  
• Attention to detail
  
• Strong organisational skills
  
• Teamwork and collaboration
  
• Financial acumen
  
• Computer literacy
  
• Strong payroll compliance knowledge
  
• Accountability and ownership
  
• Relationship building and networking
  
• Technology awareness and adaptability