Permit Coordinator

Job Requisition ID

13262

Closing Date

27  October 2026 

OME

MSA: Energy Marketing & Sales 

Location

Pretoria West 

Purpose of Job

To coordinate, govern and provide compliance assurance for all permit-to-work, isolation management, maintenance, project and operational activities at Pretoria West Depot, ensuring that work is planned, risk assessed, authorised, executed and closed out in accordance with approved procedures, applicable legislation, regulatory requirements and Sasol governance standards.The role is responsible for maintaining the integrity of the Permit-to-Work System by reviewing work scopes, risk assessments, isolation requirements, contractor documentation, competencies and safety controls, and by verifying that all high-risk activities are executed safely and within the conditions of approved permits.The incumbent provides compliance oversight for the safe receipt, storage, handling, blending and dispatch of fuel oil and petroleum products while ensuring compliance with Occupational Health and Safety legislation, Major Hazard Installation (MHI) requirements, National Environmental Management Act requirements, Fire Safety Regulations, Pressure Equipment Regulations, National Key Point requirements, transport regulations, applicable SANS standards, ISO 14001, ISO 45001 and company governance requirements.The role supports the planning and execution of maintenance, capital and improvement projects within the Customer demand fulfiment (CDF) by ensuring compliance with permit-to-work requirements, contractor management processes, Management of Change (MOC), Process Safety Management (PSM), commissioning requirements, Pre-Start-up Safety Reviews (PSSR), operational readiness reviews, startup activities and final handover to Operations.The position serves as the focal point for permit coordination, contractor compliance, audit readiness, field compliance assurance, process safety governance, regulatory compliance verification and continuous improvement while supporting asset integrity, operational reliability, business continuity and safe project delivery.The role promotes a proactive SHE culture through leadership, coaching, auditing, inspections, incident investigations, corrective action verification and compliance monitoring.

Key Accountabilities

Plan and coordinate permitted work

• Coordinate daily and weekly permit schedules for maintenance, projects and operational activities.


• Ensure permit requirements are aligned with operational constraints, shutdown plans and CDF project activities.


• Identify simultaneous operations, work conflicts and shared isolation requirements.


• Facilitate permit planning and work readiness reviews.

Review and issue permits

• Review work scopes, PTRA/JSA, method statements and supporting documentation.


• Verify hazards, control measures and permit prerequisites before authorization.


• Ensure permits comply with PTW, SHE and legislative requirements.


• Issue, extend, suspend and close permits in accordance with approved procedures.

Coordinate energy and process isolation

• Verify mechanical, electrical, process and field isolations for maintenance and project work.


• Ensure lockout/tagout and safe-making requirements are implemented.


• Confirm isolation certificates and restoration requirements.


• Support safe commissioning, decommissioning and equipment reinstatement activities.

 Monitor worksite and contractor compliance

• Conduct routine worksite inspections and permit compliance audits.


• Review contractor safety files, competencies and statutory documentation.


• Verify compliance with permit conditions, PPE and safe work procedures.


• Stop or suspend non-compliant or unsafe work activities.

 Provide compliance assurance

• Ensure compliance with OHS Act, MHI Regulations, NEMA, ISO 14001, ISO 45001 and Sasol requirements.


• Maintain legal compliance obligations and verification records.


• Support internal, external and regulatory audits.


• Conduct first Level assurence and inspection as per the schedule


• Track corrective actions and verify closure of findings.

Manage records, reporting and handovers

• Maintain permit registers, isolation records, certificates and compliance documentation.


• Compile compliance reports, permit statistics and SHE dashboards.


• Coordinate daily permit and operational handovers.


• Ensure all permit and project records are traceable and audit-ready.

Support incidents and continuous improvement

• Participate in incident investigations, RCA and 5-Why analyses.


• Report unsafe conditions, near misses and permit deviations.


• Track and verify corrective and preventative actions.


• Identify improvement opportunities within PTW, isolation and compliance systems.

Build PTW competence and culture

• Coach employees, project teams and contractors on PTW, isolation, risk assessment and compliance requirements.


• Support competency assessments, inductions and refresher training for PTW role players.


• Promote consistent application of safe systems of work during routine operations and CDF/project execution.


• Share lessons learned and reinforce a proactive PTW, process-safety and compliance culture.

Formal Education

Essential
• Relevant National Diploma or Advanced Diploma in Mechanical, Chemical, Operations or Engineering discipline.MUST 
• Working knowledge of the OHS Act and Regulations, ISO 45001 and ISO 14001 requirements.MUST 
• Recognised Permit-to-Work, risk assessment and energy-isolation training.knowledge on work on Must 

Advantageous
• SAMTRAC, NEBOSH or equivalent SHE qualification.
• ISO 45001/14001 internal auditor training.
• Incident investigation and structured problem-solving training.
• Process Safety Management training.

Experience

• 3-5 years' relevant experience in permit-to-work, SHE compliance, operations or maintenance within an oil, gas, chemical, manufacturing or other high-hazard process environment.3yrs and above must 
• Practical experience reviewing work scopes, PTRA/JSA/HIRA, contractor safety files and method statements.
• Experience coordinating hazardous work, isolations and simultaneous operations.
• Experience conducting inspections, audits, incident investigations and corrective-action follow-up.
• Proficient in Microsoft Office and electronic document-control systems.
• Effective written and verbal English communication.
• 2-3 years of hands-on exprence managing projectsend to end, including scope defination, schedule development, resourse allocation, and budget oversight 

Required Personal and Professional Skills