Personal Assistant

Are you a master of organisation, time
management, and proactive administrative support? We are recruiting on behalf
of a fast-growing digital agency growth firm whose founder requires a sharp,
highly reliable Executive Assistant for 10 to 20 hours per week to streamline both his professional
business operations and personal lifestyle management.

This unique hybrid role offers maximum
flexibility: remote daily operations paired with one designated
on-site half-day per week at the founder's residence. If you pride yourself
on giving leaders back their most valuable asset—time—and thrive in a
fast-paced environment, this is the perfect role for you!

Role
Overview

• Work
  Arrangement: Remote (Daily) + On-Site (1 day per
  week).
  
• Time
  Commitment: Approximately 2–4 hours per day
  (flexible schedule).
  

Key
Responsibilities

Business & Executive Support (Remote: 2–4
hours/day)

• Time
  Optimisation: Act as a true partner to the owner,
  identifying operational bottlenecks and actively protecting his focus
  time.
  
• Calendar
  & Schedule Management: Take full control of complex meeting
  scheduling, calendar coordination, and daily time-blocking across multiple
  projects.
  
• Communication
  & Gatekeeping: Screen, prioritize, and manage incoming
  emails, messages, and calls—routing action items to the appropriate team
  members seamlessly.
  

Personal & Lifestyle Management (On-Site:
1 day/week)

• Home
  Operations: Oversee smooth running of the founder's
  private residence during weekly on-site visits.
  
• Stock
  & Inventory: Audit household supplies, manage grocery
  orders, and handle unpacking and restocking.
  
• Staff
  & Supplier Coordination: Act as the main liaison for domestic
  staff and external contractors, managing home-related supplier payments
  and oversight.
  

Requirements

·       Must be based locally in Cape Town with your own reliable
transport to manage in-person errands and 1 onsite weekly home organisation visit

·       Prior experience as a Personal Assistant (PA), Virtual
Assistant (VA), or  Administrator

·       Proactive problem-solver who can spot what needs to be done
and execute it; exceptionally organised, trustworthy, and clear in written
communication.

·       Comfortable using modern productivity tools, including Slack, Notion, Google
Calendar, WhatsApp, Uber, and Takealot.