Personal Assistant

PURPOSE OF ROLE

• The role is also to ensure smooth running of the department in so far as ensuring that the management team have the necessary support administratively.
• To provide operational support to the Executive Office
• The role of a PA is to free an executives time from organizing and administrative tasks so that they can spend maximum time on strategic tasks

RESPONSIBILITIES

Management Support:

• Coordinate all Executive meetings
• Record all minutes of these meetings and distribute accordingly with action items
• Keep a register of all meetings
• Manage Executive Office diaries
• Identify operational resource and equipment needs and advise senior management for action. Management of all ordering of requirements for the office. Liaising with various service providers and ensuring invoices are paid on time.

Administrative duties:

• Providing support to Management and Reporting
• Have a strong command of the English language to draft letters on behalf of the management team.
• Coordinating events (draft & send event invites, identifying venue, catering, do costing, manage RSVP lists, liaise with suppliers (catering, etc.).
• Act as a brand ambassador for Salt EB, always ready to go the extra smile for, members, clients etc
• Attend Trustee meetings as the representative of the company to ensure minute taking and that issues and decisions are escalated to the correct departments within SALT to execute. Follow up on these minutes and actions with relevant managers.
• Transcribe, proofread, and file documents before deadlines.
• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence

QUALIFICATIONS

• Matric certificate or higher education
• Good command of English
• Communication Skills
• Working knowledge of Microsoft Office packages especially Microsoft Excel, Word, PowerPoint, and Outlook.

ORGANISATIONAL VALUES

• Ensure adherence to all organizational objectives
• Devote the whole of your time, attention and abilities during working hours to discharge of your duties with strict accuracy.
• Use your best endeavors to properly conduct, improve, extend, develop, promote, protect and preserve the business interest, reputation and goodwill of the company.
• Any other duties as determined by the business needs and to participate in all organizational events as required.

ADDITIONAL

• Ability to interact with people at all levels
• Ability to listen
• Ability to take initiative
• Integrity
• Confidentiality
• Reliability