Personal Assistant: ME/ GE Support

Structural Information

Job number:                     10011982

Job title:                             Personal Assistant: ME/ GE Support

Job grade:                          S5

Group/ BU:                       Generic

Division:                             Generic

Span of control:               0-5

Reports to:                        Senior Management

Core Description

Responsible for provisioning of high level ME/ GE support and office management/ logistics which includes documentation management, report compilation, coordination of events, interface management, giving inputs to and tracking of various reports/ documentation/ issues/ commitments, e.g. budget, productivity targets, performance assessments and leave of ME/ GE's direct reports, etc. Also accountable for ensuring confidentiality in terms of highly confidential information.

Job Responsibilities

- Develop and provide management information that includes HR & Financial issues, Resource & assets, performance, lists, inventory's classification,monthly, survey reports, as well as commitments (SLA's)

- Update, maintain and monitor statistical database with regards to the HR & EE plan for the SO/ BU, budget, operational resources, assets and production

- Evaluate data integrity, manage the process, report irregularities and take corrective action in cooperation with applicable role players

- Provide high level support regarding weekly statistics, Telkom Board Issues, HRRC, Budget, logistics, workshops & meetings, office functioning, teamsurveys, tracking of team's survey results and implementation, as well as tracking of Performance Management

- Prepare, compile and validate documentation such as presentations, operational documentation, submissions, statistics, graphs, proposals, organograms, letters, memo's and agendas

- Process queries received via all channels, prioritise and resolve

- Network with relevant role players via meetings and conferences, discussion forums and committees

- Manage and monitor performance of services providers, vendors/ suppliers and implement corrective actions

Core Competencies

FUNCTIONAL KNOWLEDGE

Telkom Procedures; Telkom Policies; Project Management; Products; Administration; Financial Management; Communication; Computer Software

FUNCTIONAL SKILLS

Presentation Techniques; Planning; Controlling Techniques; Communicating; Organizing Techniques; Problem Solving; Analyzing

ATTITUDES/ LEADERSHIP COMPETENCIES

Business Orientated; Decisive; Dedicated; Accurate; Responsible; Assertive; Integrity; Proactive

Certifications

Education

Experience

Additional Information

Qualifications:

• Relevant 3 year diploma/ business related certificate (at least NQF level 6) and

Experience:

• 5 Years relevant experience, of which 3 years must be in a high level support environment

OR

Qualifications:

• Grade 12 (NQF level 4) and

Experience:

• 7 Years relevant experience, of which 3 years must be in a high level support environment.


• Experience (minimum 1 year) supporting an Executive leader is a must.

Special Requirements:

• Integrity checking will be conducted.

Special Requirements

Physical Requirements

Key Stakeholders

• Other ME/ GE's Personal Assistants


• Relevant regional and national role players