Portfolio Coordinator

Company : Recruitmymom

Job Type : Full Time

Johannesburg, Gauteng

Number of Applicants

000+

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Job Description - Portfolio Coordinator

A busy company in the property industry is seeking a full-time, on-site highly organised and detail-oriented Portfolio Coordinator to manage the invoicing, collection, and disbursement of rental income while ensuring accurate communication and reporting to property owners and tenants. The ideal candidate will demonstrate strong administrative and financial skills, maintain high customer satisfaction, and actively reduce late payments.

Responsibilities:

Load new rental agreements onto the management system, including properties, tenants, invoices, payment rules, leases, and mandates.

Process monthly tenant invoices accurately by the 25th of each month.

Reconcile unbilled tenant accounts by the 15th of the following month and conduct ad-hoc reconciliation as required.

Manage owner accounts, including payments, invoicing of commissions and inspection fees, and ad-hoc reconciliation.

Clear unreconciled payments daily, excluding new deals.

Communicate efficiently with landlords regarding tenant arrears and issue Letters of Demand or eviction notices where necessary.

Manage lease renewals and exit processes by the 15th of each month in line with the administrative calendar.

Process early terminations or late notices and update the system accordingly.

Notify tenants and landlords of body corporate communications and charge fines where applicable.

Save and manage all necessary account information, including sourcing City of Johannesburg (COJ) accounts.

Disburse deposit breakdowns within seven days of tenant departure (or 14 days if disputed), ensuring accounts are closed within three months.

Reconcile service provider accounts by the 19th of each month, resolving outstanding payments and communicating reasons for non-payment.

Ensure timely and clear communication to all parties regarding any changes or notices from the body corporate.

Requirements

Matric or relevant qualification
At least 3 years' experience working in an office environment
At least 1 year experience working in the property industry / body corporate
Computer literate - working on MS Office Suite & Google Drive
Proficiency in property management software, such as RedRabbit would be beneficial
Analytical ability, property accounts knowledge beneficial
Strong administrative skills
Team player with great people skills
Leadership abilities - take ownership
Positive personality, approachable
Problem solver, taking initiative, ability to multi task
Eager to learn more about the industry and work on your career

Benefits

This is an in-office role with working hours from Monday to Friday, 7:00am – 4:00pm or 8:00am – 5:00pm

Original job Portfolio Coordinator posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

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Portfolio Coordinator

Job Description - Portfolio Coordinator

Requirements

Benefits

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