Portfolio Manager - Commercial

• Proactively manage vacancy
  schedules and lease expiry reports on a weekly basis
  
• Engage brokers monthly and
  follow up regularly on leasing progress
  
• Develop and implement
  leasing strategies, including tenant mix optimisation
  
• Initiate lease renewals at
  least 6 months prior to expiry
  
• Negotiate new leases and
  renewals in line with owner mandates
  
• Conduct property viewings
  with prospective tenants and brokers
  
• Oversee preparation and
  approval of Offers to Lease, Renewal Letters, and Lease Agreements
  
• Ensure leases are finalised
  before occupation or lease expiry
  
• Ensure vacant premises are
  presented in a market -ready condition
  

• Capture and validate
  budgets for new properties on MRI / Foresight
  
• Update monthly working
  budget projections and income variance reports timeously
  
• Prepare draft annual
  budgets at least 60 days before financial year -end
  
• Secure owner approval of
  budgets at least 30 days before year -end
  
• Ensure approved budgets are
  accurately loaded into systems
  
• Provide monthly financial
  and operational reports to clients
  
• Analyse performance against
  IPD benchmarks, including costs/m², recoveries, vacancies, and income growth
  

• Conduct regular property
  inspections, including tenant installations and refurbishments
  
• Authorise contractor
  appointments in line with procurement policies
  
• Oversee daily performance
  of service providers (cleaning, security, maintenance, etc.)
  
• Ensure all maintenance is
  actioned timeously and correctly logged
  
• Monitor quality, costs, and
  SLA compliance
  

• Review arrears weekly with
  the Debtors Administrator and provide guidance
  
• Ensure arrears (excluding
  legal accounts) are maintained within acceptable thresholds
  
• Liaise monthly with
  attorneys on handed -over accounts
  
• Authorise creditor payments
  within 1 business day
  
• Ensure weekly creditor
  payment releases are completed as scheduled
  
• Ensure accruals are
  processed where invoices are outstanding
  

• Respond to client and
  tenant queries within 24 hours
  
• Maintain strong
  professional relationships with landlords, tenants, and brokers
  
• Represent the company at
  meetings and site visits
  
• Ensure service delivery
  aligns with client expectations and mandates
  

• Manage, guide, and support
  administrative staff assigned to the portfolio
  
• Monitor performance,
  productivity, and accuracy of support staff
  
• Promote teamwork,
  accountability, and service excellence
  
• Maintain high standards of
  professionalism, ethics, and timekeeping
  

Requirements

• BCom or minimum 3 years’
  commercial property management experience
  
• BSc Property Studies
  (advantageous)
  
• Property Management Diploma
  or SAPOA qualification
  
• SAPOA Property Introductory
  Programme (PIP)
  
• Certificate in Shopping
  Centre Management (advantageous)
  
• PPRA Registered
  
• Strong commercial property
  management expertise
  
• Advanced financial and
  budgeting capability
  
• Excellent negotiation and
  stakeholder management skills
  
• Proficiency in MRI /
  Foresight property systems