Procurement Admin Clerk

Purpose of the Role

To ensure the smooth, accurate, and compliant handling of
administrative, procurement, and financial support processes across stores,
Distribution Centre (DC), and Head Office.

Insurance Administration

·        Handle and process insurance claims and incident
reports.

·        Liaise with all relevant parties regarding
insurance -related matters.

·        Compile and submit weekly insurance reports
every Monday.

Procurement & Purchasing

·        Obtain quotations and place orders for stores,
DC, and Head Office requirements (e.g., labels, pallet wrap, boxes, stationery,
and related operational items).

·        Issue purchase orders accurately and timeously.

·        Complete and submit new credit application
forms.

·        Pack and distribute store stationery.

·        Maintain current store stationery requirements
by monitoring OPUS and compiling allocation reports for submission to DC.

Financial & Accounts Administration

·        Load payments and provide proof of payments
where required.

·        Process daily COD payments, budgets, and
month -end payments.

·        Prepare and process approximately 20 monthly
creditor reconciliations.

·        Raise invoices for tiling allowances and follow
up on payments from landlords.

·        Conduct 3 -month reasonability checks on billing
for credit card machines.

·        Assist with bank guarantees administration.

Store Support Administration

·        Open new stores on Pastel and create the
required GL codes according to company requirements.

·        Attend weekly new store meetings every Thursday.

·        Coordinate store closure cancellations,
including credit card machines, insurance, security, and related services.

·        Order and cancel credit card machines, while
handling related queries and faults.

General Administration

·        Perform ad hoc administrative and
finance -related tasks as requested by the Accountants or Finance Manager.

·        Ensure compliance with company policies,
procedures, and operational standards.

Requirements

Minimum Requirements

Qualifications

• Grade
  12 / Matric (essential)
  

• Minimum
  2 years’ experience in administration and procurement.
  
• Exposure
  to accounts payable or finance administration will be advantageous.
  

• Strong
  attention to detail
  
• Excellent
  organisational and administrative skills
  
• Accountability
  and ownership
  
• Team
  player with good interpersonal skills
  
• Reasonable
  knowledge of accounts payable processes
  
• High
  level of integrity
  
• Reliable
  and consistent work ethic
  
• Flexible
  and adaptable in a fast -paced environment