Procurement & Logistics Administrator

Ready to keep products, numbers & logistics moving?

We’re looking for a Procurement & Logistics
Administrator who can bring organisation, accuracy and energy to a
fast-moving supply chain environment.

This is more than a traditional admin role. You’ll be at the
centre of procurement, stock, logistics, reporting and business systems,
helping ensure the right products arrive at the right place, at the right time
and that management has the right data to make smart decisions.

If you love spreadsheets, solving problems, keeping
suppliers on their toes and making sure nothing falls through the cracks, this
could be your next big opportunity!

What You’ll Be Responsible For

Procurement

• Raise,
  issue and track purchase orders for raw materials, packaging and
  processing consumables.
  
• Ensure
  raw materials are procured according to forecast, budget and production
  requirements.
  
• Assist
  with sourcing and evaluating new suppliers.
  
• Liaise
  with suppliers and growers regarding pricing, availability and delivery
  schedules.
  
• Compare
  supplier and freight costs and identify opportunities to save money.
  
• Maintain
  the approved supplier database and records.
  

Inventory & Stock Control

• Monitor
  packaging and consumable stock levels and identify upcoming shortages.
  
• Keep
  procurement and inventory records accurate and up to date.
  
• Track
  stock integrity, shelf life and stock variances.
  
• Help
  ensure warehouse targets and good warehouse practices are maintained.
  

Logistics

• Coordinate
  inbound and outbound shipments.
  
• Schedule
  transporters, freight forwarders and container bookings.
  
• Track
  shipments and proactively communicate delays or potential problems.
  
• Assist
  with customs clearance and cross-border logistics.
  
• Keep
  freight costs within agreed targets.
  

Documentation & Compliance

• Prepare
  and check export and shipping documentation, including:
  
• Invoices
  
• Packing
  lists
  
• Certificates
  of Origin
  
• Phytosanitary
  certificates
  
• Keep
  procurement and logistics records organised, accurate and audit-ready.
  
• Ensure
  relevant statutory and industry reporting requirements are maintained.
  

Business Systems & Reporting

• Ensure
  operational, procurement, sales and financial data is accurate and
  available when needed.
  
• Maintain
  and improve the CustomApp data ecosystem.
  
• Ensure
  business information is captured correctly and stored securely.
  
• Produce
  accurate reports for Directors and senior management.
  
• Help
  turn data into meaningful information that supports faster, smarter
  business decisions.
  
• Report
  monthly on material budget overs and unders.
  

Finance & Budgets

• Assist
  with budgets relating to Cost of Sales, transport, consumables and central
  overheads.
  
• Help
  monitor expenditure against budget.
  
• Ensure
  delivery notes, goods-received notes and supplier invoices are accurately
  reconciled with Finance.
  
• Identify potential cost-saving opportunities
  across procurement and logistics.
  

Requirements

Essential:

• Matric
  / Grade 12.
  
• At
  least 2 years' experience in procurement, logistics, supply chain
  administration or a similar role.
  
• At
  least 2 years' experience in business data management and analysis.
  
• Strong
  Microsoft Excel skills.
  
• Excellent
  attention to detail and record-keeping skills.
  
• Strong
  organisational and multitasking abilities.
  
• Confident
  communication skills when dealing with suppliers, transporters and
  internal teams.
  
• A
  proactive, problem-solving attitude.
  
• Comfortable
  learning and working with ERP, inventory and business systems.
  
• Experience
  using AI tools.
  

Advantageous:

• Diploma
  or qualification in Supply Chain, Logistics or Procurement.
  
• Experience
  in food processing, agriculture or export environments.
  
• Knowledge
  of export documentation and customs processes.
  
• Experience
  working with stock/inventory management systems.
  

A Few More Things

• A valid
  driver's licence and own transport are preferred.
  
• You
  should be willing to work occasional extended hours when production or
  shipment deadlines require it.
  
• You'll
  work closely with Production, Finance, Warehouse/Stores, Sales,
  Directors and the General Manager, as well as external suppliers,
  growers, transporters, freight forwarders, customs agents and software
  providers.