Procurement Clerk - Olifantsfontein, Ekurhuleni

Overall Responsibility: Maintain, report on and procure goods, materials and services to ensure the company’s operational requirements are consistently met while balancing price, quality and delivery and maintaining continuity of supply.

Focus Area 1

• Relationship Building


• Act as an interface between suppliers and other relevant departments on purchasing.


• Build, maintain and manage supplier relationships and ensure good communication.


• Ensure a professional and consistent approach is taken in all supplier relationships.


• Assist the Procurement Specialist in executing the day-to-day tasks and responsibilities of the Procurement function.

Focus Area 2

• Supplier Management


• Review and investigate reconciling differences in a timely manner.


• Conduct monthly reviews of supplier prices against budget standards, including the latest agreed pricing and


• GRN prices, with reconciliation to the purchase price variance account.


• Ensure supplier master data is reviewed monthly, up to date and accurately loaded into the ERP system, including terms, credit limits and BBBEE information.


• Prepare and raise purchase orders and order schedules.


• Manage the purchase order cycle time to ensure quick turnaround and effective communication with suppliers.


• Identify and eliminate invoices raised prior to issuing a purchase order and report to the Procurement Lead.


• Assess and evaluate suppliers to ensure contract compliance and on-time, in-full (OTIF) performance measures are met.


• Engage with suppliers to resolve any price, quality, delivery or invoice issues.

Focus Area 3

• Product Management


• Process requisitions, manage the buying of products and regularly update management on the status of orders.


• Raise purchase orders in line with the approved vendor list.


• Monitor internal order requests to prevent over-ordering of materials.


• Maintain records of open purchase orders and manage delivery dates to meet OTIF expectations.


• Resolve billing and shipping issues and provide necessary information to suppliers.

Focus Area 4

• Business Partnering and Reporting


• Prepare monthly purchase price variance reports and procure-to-pay reporting dashboards.


• Collaborate closely with Planning, Receiving and Production to align on scheduling requirements.


• Build, maintain and manage supplier relationships and ensure effective communication.


• Support the organisation in reducing costs, consolidating the supply base, reducing inventory and developing new suppliers.

Requirements

• Matric qualification or equivalent.


• Relevant Diploma in Logistics or Supply Chain preferred.


• At least one to two years’ experience in procurement administration or buying roles within the manufacturing sector.

Preferred Skills

• Good communication skills.


• Proactive, accurate and able to work independently.


• Team player who is deadline driven and demonstrates personal and professional integrity.


• Ability to read and interpret documents such as quotes, contracts, bills of lading, drawings and bills of materials.


• Strong multi-tasking and prioritisation skills.


• Willingness to learn and develop within the procurement function.

NB: Specific duties and responsibilities may vary from time to time. The above list reflects the general nature of the role and is not exhaustive. The incumbent is expected to remain flexible and support the business by undertaking other responsibilities aligned with this job level.