Procurement Coordinator

Overall Responsibility: The Procurement Coordinator is responsible for providing administrative support to the procurement department. This role involves managing and processing purchase orders, maintaining accurate records of transactions, and ensuring the timely delivery of goods and services. The ideal candidate possesses strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

The role of Procurement Coordinator is integral to the efficient functioning of the procurement department. With responsibilities ranging from purchase order management to supplier coordination, this position requires a detail-oriented and organized individual who can handle multiple tasks effectively.

Focus Area 1

Purchase Order Management

• Create and process purchase orders in the procurement system


• Verify the accuracy of orders, including item descriptions, quantities, and prices


• Coordinate with suppliers to confirm order receipt and delivery schedules


• Resolve any discrepancies or issues related to purchase orders

Focus Area 2

Record Keeping and Documentation

• Maintain accurate and up-to-date records of all procurement transactions


• Ensure all documentation is properly filed and easily accessible


• Assist in preparing reports and summaries of procurement activities


• Utilize software tools to track inventory levels and order status

Focus Area 3 

Laboratory Collaboration

• Communicate with suppliers to ensure timely delivery


• Establish and maintain positive relationships with suppliers and vendors


• Monitor supplier performance and address any issues that arise

Focus Area 4

Administrative Support

• Assist the procurement team with various administrative tasks as needed


• Coordinate with other departments to ensure seamless procurement operations


• Answer and direct phone calls, emails, and other inquiries related to procurement

Requirements of the Role

• Matric or equivalent required


• An associate degree in business administration or a related field is preferred


• CIPS qualification (advantageous)


• Previous experience in procurement, supply chain, or a related field is advantageous


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and procurement software

Preferred Skills/Competencies

• Excellent organizational and time management skills.


• Strong attention to detail and accuracy.


• Ability to work independently and as part of a team.


• Good communication

NB: Specific duties/responsibilities will vary from time to time: the above list is intended to indicate the general nature of the post and is not exhaustive. The post holder will be expected to be flexible in supporting the business by undertaking any other responsibilities which are aligned with this job level