Procurement Officer

The Procurement Officer will support the procurement function by managing day-to-day purchasing activities, ensuring supplier compliance, and maintaining accurate records. The role focuses on ensuring cost-effective and efficient procurement processes to support project delivery and operational needs.

Procurement Administration & Order Processing 

• Assist with purchase requests (PR) and purchase orders (PO) — ensuring accuracy, timeliness, and proper documentation. 
• Track and monitor PO status to avoid delays in supply. 
• Support the drafting and processing of supplier contracts under supervision. 
• Ensure procurement activities comply with company policies and procedures.

Supplier Coordination 

• Support the onboarding of new suppliers and maintain updated supplier records. 
• Ensure all supplier compliance documents are valid (e.g., BEE certificates, CIPC registration, tax clearance). 
• Follow up with suppliers on order confirmations, delivery timelines, and invoicing. 
• Assist in monitoring supplier performance and escalate issues to the Procurement Manager.

 Risk, Compliance & Reporting 

• Ensure adherence to procurement procedures, ISO standards, and legal requirements. 
• Conduct basic vetting of suppliers for ethical and financial compliance. 
• Keep procurement records up to date and support audits as required. 
• Identify potential risks or delays and escalate appropriately.

Process & System Support 

• Capture and update procurement transactions on the internal system or software. 
• Assist in improving procurement workflows and turnaround times. 
• Generate basic procurement reports to support decision-making.

 Desired Skills & Qualifications 

• National Diploma or Degree in Supply Chain, Procurement, or related field. 
• 2–4 years’ experience in procurement, purchasing, or supply chain support. 
• Familiarity with procurement systems or ERP platforms. 
• Good understanding of supplier documentation and compliance processes. 
• Strong administrative, organisational, and communication skills. 
• Ability to work under pressure and meet deadlines.
• Knowledge of ISO standards and B-BBEE procurement regulations (advantageous).

Competencies

Leadership Capabilities:

• Participative Leadership
• Planning and Organizing
• Monitoring and Measuring

Cognitive Capabilities:

• Analysis and Attention to detail
• Problem Solving
• Critical thinking

Interpersonal Capabilities:

• Assertive
• Methodical
• Drive and Action Oriented
• Flexibility
• Excellence and Quality Orientation