Project Coordinator

Key purpose of the job

The Project Coordinator will be responsible for organizing and managing key aspects of the Project Management Office (PMO) team’s deliverables. This individual will play a key role within the Project Management Office (PMO), ensuring projects remain on schedule, risks and issues are effectively managed, and customer commitments are achieved. This position will require exceptional organizational skills, strong attention to detail, and the ability to coordinate activities across multidisciplinary teams.

Key Duties and Responsibilities:

• Project Planning and Coordination: Develop, maintain, and update project plans and schedules throughout the project lifecycle. Monitor project progress against key milestones, deliverables, and customer commitments. Support Project Managers in coordinating project activities, priorities, and resource requirements. Track project actions and ensure timely completion of assigned tasks.
• Project Reporting & Governance: Compile and distribute regular project status reports and progress updates. Maintain accurate project records and ensure project documentation remains current and compliant. Assist with the preparation of project reviews, management reports, and performance metrics.
• Risk, Change & Issue Management: Support the identification, tracking, and management of project risks, issues, and dependencies. Review customer change requests, assess potential impacts to scope, schedule, and delivery, and escalate recommendations to the Project Manager. Maintain project action, risk, and issue registers to ensure visibility and accountability.
• Logistics & Operational Support: Coordinate logistics and readiness activities for testing conducted at external facilities. Ensure all prerequisites, documentation, equipment, and resources are in place to support testing activities. Perform ERP transactions and administrative activities supporting procurement and project execution across multiple departments.
• Process Improvement & PMO Support: Contribute to the continuous improvement of PMO processes, tools, and methodologies. Maintain project templates, checklists, procedures, and standardized documentation. Prepare meeting agendas, coordinate meeting logistics, and facilitate project administration activities. Record, distribute, and track meeting minutes, decisions, and action items.
• General: Foster effective communication between project teams, operational departments, and external partners. Undertake additional project, administrative, and coordination duties as required to support business objectives.

Requirements:

• At least 3 years' relevant experience in a project administration or coordination capacity.
• Previous experience in a technology, engineering, or manufacturing organisation is preferred.
• Practical working knowledge of Microsoft Project.
• Familiarity with Syspro ERP systems would be advantageous.

Skills & Competencies:

• Strong attention to detail
• Strong organisational and coordination skills
• Ability to work under pressure
• Team player with good communication skills
• Time management skills