The Property Accountant is responsible for the financial administration processes, and financial management of a portfolio of properties. The role incumbent will be required to be flexible and be able to switch from one specialised task to another, depending on the workload and priorities of the department. The Property Accountant will be required to control specific financial accounting processes in a division in support of the financial team's deadlines and processes.
Funding, Cash flow and banking
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Supports Financial Manager and Financial Controller with administration processes in terms of funding, cash flow and banking.
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• Monitors cash flow and arranges internal bank transfers accordingly.
• Prepares bank reconciliations between general ledger and bank statements.
• Captures and releases invoices (including VAT Payments) for payment and arrange for second release where applicable.
• Purchase order management, with follow ups as necessary where applicable.
• Manages all banking administration including relationships with bank representatives.
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Creditors and Payment management
Manages supplier relationships and ensures invoices from suppliers are obtained and paid on time.
• Prepares invoices for approval and payment.
• Prepares supplier reconciliations.
• Ensures supplier related processes are aligned to procurement policies and procedures.
General Ledger maintenance
Captures invoices accurately and allocates to general ledger accounts.
• Ensures that all tenant income is receipted into the general ledger accurately and timeously on a daily basis.
Budgeting and forecasting
Assists Financial Controller and Financial Manager with monitoring the effective use of cost control measures and indicates whether invoices are within or out of budget. Where they are out of budget, ensures that the appropriate authorisation has been obtained for the expense.
• Updates rolling forecasts report monthly.
• Provides input and assists in preparation of the annual budgets.
Reporting
Monthly:
• Prepares management accounts before 3rd Friday of the following month:
○ Utility reconciliations
○ Updating rolling forecast report
○ Variance explanations on I/S
Bi-annually:
• As per monthly.
• Prepares reporting file, with all relevant supporting documents.
Annually:
• As per monthly and bi-annually.
External Auditing
Assists auditors during the external audit process.
• Provides auditors with accurate and relevant information as and when needed.
• Resolving any, and all audit queries
Taxation
Manages VAT function for portfolio.
• Preparation of monthly VAT calculations.
• Completion of VAT201
• Submission of VAT returns to SARS
• Ensure timeous payments to SARS for all submitted returns
• Adhere to SARS and internal deadlines.
• Assist with all SARS queries and ensure that they are resolved timeously.
Risk Management
Identifies and manages business risk.
• Ensures compliance with relevant Acts.
• Controls, manages and governs the processes and systems within area of accountability to ensure compliance and minimise the business risk.
• Implements all audit recommendations in area of accountability and resolve audit findings timeously
• Designs, approves, implements, and maintains policies within area of responsibility.
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