Property Administrator

• MDA
  – Pull reports, upload and download budgets and forecasts, tenancy schedules,
  rent rolls, tenant transaction history, ect. Tenancy schedules are saved
  monthly for the annual audit.
  
• MDA
  – Back -up for loading leases and uploading utility files, run invoices, do
  tenant account adjustments, etc.(Back -up for leasing administrator and debtors
  administrator).
  
• Update
  prop -share schedules monthly on excel with tenant movement and annually with
  council and supplier rates, refuse and insurance adjustments. Create forms for
  leasing and debtors to load changes per tenant with the annual adjustments.
  
• Do
  monthly excel Tenancy Schedule for Ampacity highlighting tenant movement and
  fixed charges.
  
• Assist
  with compiling all information for annual audits.
  

• Do
  monthly recons for all legal tenant accounts on excel when billing is stopped
  at lease cancellation. This is used for updated judgement applications. Include
  TI and commissions amortised amounts that can be claimed back.
  
• Keep
  legal fee recons updated for all active legal cases and compile legal invoices
  for approval.
  
• Compile
  write -off motivations.
  
• Request
  monthly reports from Attorneys and Leasing for the management packs.
  

• E -mail
  general correspondence to tenants – eg – power outages, water outages,
  maintenance taking place, basement washing, parking issues, ect. PA will have
  to pull tenant contact list from MDA, sort and remove vacated or legal tenants,
  monitor returned mails and follow up with tenant on correct contact details.
  Update MDA with correct contact details.
  
• Assist
  with following up on outstanding leases.
  
• Do
  the parking allocations for Facilities to hand over with premises handovers and
  assist in resolving tenant parking disputes and issues. Keep parking allocation
  schedules updated with all tenant movements.
  

• Assist
  with compiling monthly reports for Exco Meetings.
  
• Assist
  with compiling and updating leasing and facilities reports.
  

• Ensure
  original documents are signed correctly and saved in the relevant folder on the
  cloud.
  
• Assist
  with general leasing processes and be a back -up for the lease administrator to
  type leases and addendums, load on MDA and follow up on outstanding documentation.
  

Requirements

• Matric
  
• 3 -5 years experience as a Property/Leasing Administrator within the Commercial/Retail property industry (non -negotiable).