Property Manager (Commercial & Industrial)

• Property Management: Manage properties, ensuring optimal occupancy, rental income, and asset value
  
• Facilities Management: Ensure properties are well -maintained, compliant with health, safety, and legal regulations, and that preventative maintenance programs are in place.
  
• Financial Management: Prepare and manage budgets, forecasts, and financial reports. Monitor income and expenses to ensure profitability
  
• Reporting: Providing regular reports on property performance and market conditions
  

• Management of property employees and service providers.
  
• Management of cleaning; security and parking.
  
• Handling of all tenant queries, within 24 hours or immediately if possible.
  
• Attending and reporting to any problems that may arise.
  
• Attend to site walks of back and front of house.
  
• Discuss maintenance with contractors on site
  
• Requesting of quotations and ensure that all motivations are detailed, and all quotes are attached.
  
• Preparing and reviewing EAF’s.
  
• Attend to construction sites (while in progress).
  
• Inspect work completed by contractors.
  
• Compose correspondence through way of letters, email and reports.
  
• Attend status meetings when required.
  
• Control expenditure and look at ways to increase/optimize revenue or decrease expenses.
  
• Report incidents to Head Office timeously for insurance purposes and complete documentation accurately and in full.
  

• Attend Service provider Meetings.
  
• Marketing discussions and planning.
  
• Sign off invoices and job cards to support that the Property Manager approves of work completed
  
• Motivate any maintenance requests required and refer to Head of Portfolio’s
  
• Attend Operational team meetings
  

• Compile Centre Management Report for Management Packs.
  
• Ensure that there is a full understanding of the accounts and variances report prior to the Management Meeting.
  
• Attend monthly management meetings
  
• Assist Leasing Manager regarding tenant leasing space in the Property.
  
• Ensure that all payment invoice batches have been sent to Head Office within the given timeline
  
• Oversee that the property records and Asset Register are kept up to date and maintained.
  
• Ensure building compliance based on preventative maintenance schedule
  
• Meeting with onsite team and all service providers to discuss issues.
  
• Pre -billing checks
  
• Assist team with debt collection from tenants as and when required
  
• Attend arrears and leasing meetings
  

• Compile Annual Budget.
  
• Provide yearly wish list.
  
• Compile a 5 -year Maintenance Plan.
  
• Plan preventative maintenance.
  
• Assist Finance with financial year end audit
  

• Keep updated tenant contact list
  
• Oversee tenant installation.
  
• Management of beneficial occupation and exits.
  
• Ensure completion and distribution of BO and exit documents which is to be distributed to Head Office and Meter reading company.
  
• Management of marketing/events/promotions and social media platforms for the properties.
  
• Assist the larger team regarding tenant leasing at the properties.
  
• Maintenance Diary management.
  
• Maintaining proper files for tenants and building services in line with Company policy and procedures.
  
• Administration, maintaining and distribution of all marketing matters to Tenants.
  
• Manage staff roster for weekend duty, time off and leave.
  
• Understand properties financial position.
  
• To conduct due diligence for any new acquisition that the company may acquire
  
• To work hand in hand with the rest of the team involved in acquisitions and disposals
  
• Analyse and interpret the income and expense process through the income statement.
  
• Review and manage municipal KPI
  

Requirements