Property Manager (Student Accommodation)

• Keep abreast of market activities in respect of tenant movement, new developments, major vacancies, and other landlords’ strategies
  
• Attend meetings related to successful operations of property
  
• Ensure the deployment and implementation of the annual preventative and lifecycle maintenance programme as developed by the FM and the MM and approved within the BU Budget
  
• Motivation of refurbishments and major repairs as appropriate with the FM, the MM, and the PE
  
• Responsible for compliance in terms of the OHS Act (all areas including first aid and fire training)
  
• Management, control, and oversight of all assets within the building (fixed and moveable) in terms of
  
• Annual replacement
  
• SLA’s in the plant infrastructure to ensure longevity of the equipment
  
• Maintaining the asset record and replacement cycle
  

• Devise a three -year maintenance plan including allowances for provisions or depreciation where applicable
  
• Investigate / initiate proposals for refurbishments
  
• Maintain a hands -on control of projects in hand
  
• Review the building status/grade annually and maintain the standards withing those grades
  
• Ensure compliance with legal regulations
  
• Complete regular OSH Act inspections and updates monthly
  
• Ensure that OSH Act requirements are effectively managed and complied with
  
• That fire drills and evacuation procedures are in place and performed as defined by the organizations business rule
  

• Preparation and completion of budgets each year
  
• Completion of monthly forecast
  
• 3 -year budget preparation / controls
  
• 3 -year CAPEX and OPEX budget preparations / controls
  
• Set and motivate the CAPEX budget per business unit
  
• Check and authorize payments of accounts as per the approved authority levels and that no authorization has taken place outside of the approved framework
  

• Provide accurate information to owner according to agreed  format timeously
  
• Analysis of monthly income/expenses
  
• Analysis of operating costs monthly in terms of the approved forecast
  
• Monitoring of all municipal recoveries (and general recoveries monthly)
  
• TENANT MANAGEMENT
  
• Tenant satisfaction
  
• Deal with correspondence / interaction with tenants as required
  

• Approve CAPEX within authority limits
  
• Ensure we conform to CAPEX procedures
  
• Estimate new operating cost
  
• Ensure recovery of operational cost in accordance with lease terms
  
• Check and authorize payment of accounts
  
• Authorize cleaning consumables, electrical and general maintenance orders
  
• Control municipal payments and recoveries there against
  
• Ensure cost effectiveness and performance of contractors
  

• Annually the vacate and intake is planned by the PM’s and the BU assigned team
  
• Ensure that the plans are submitted on time as defined by the business rule
  
• Before submitting, audit your own planning process to ensure it complies with;
  
• Budget controls (across all levels)
  
• Timeline management and controls
  
• Stock and Human Resource planning
  
• Additional contractor requirements
  
• Asset replacements
  
• Facilitate the Vacate | Intake close out report (aka postmortem) and review the success of the vacate | intake against the prior year
  

• Asses and reports on the monthly performance against budgets
  
• Assess and reports on the monthly occupancy of the building
  
• Assess and report on the monthly recoveries versus expenses
  

• Acts as a liaison between the company and the external contractors
  
• Works at maintaining productive business relationships with vendors, suppliers, contractors, universities, and stakeholders
  
• Promotes good will and a positive image of the Company
  

• Provides leadership to assigned personnel through effective objective setting, delegation, and communication.
  
• Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures and discusses areas needing improvements
  
  

• Identifies, develops, and implements training programs as appropriate
  
• Conducts performance appraisals, provides measurable feedback to assigned personnel and suggestions for improved performance. Formulates and implements employee corrective actions as needed
  
• Ensures that staffing levels are appropriate, interviews, hires and assigns personnel as necessary
  
• Assist with any ad -hoc duties that is reasonable within your capabilities.
  

Requirements

• Grade 12
  
• Degree/Diploma in Property Management OR
  
• Degree/Diploma in Operations Management
  
• Member of related official bodies i.e. SAFMA
  
• 5 years’ experience in a Property Management environment, specifically student accommodation
  
• People Management – 3 years’ experience
  
• Project Management – 2 -3 years’ experience