Property Portfolio Manager (Portuguese Speaking)

Position is to be based in Angola

To manage a building/cluster of
buildings by optimizing the building's income stream by establishing and
maintaining mutually beneficial relationships with tenants, manage and control
personnel, service contractors, repairs, revamps, tenant installations, inspections,
and general building administration. To contribute towards the development and
training of staff within the company. 

Property Management

• Assist with specifications and finalization of
  service contracts according to needs in conjunction with Facilities
  Consultant
  
• Manage service contractors and liaise with
  management of contractors
  

Inspections

• Manage inspection programme with Operations
  Manager
  
• Inspections with Facilities Specialist centre
  

Tenant Installations

• Oversee tenant installation processes
  

Maintenance & Repairs

• Oversee running and planned maintenance
  

OHS Act & other statutory
requirements

• Health & Safety meetings
  
• Monitor OHS Act compliance
  
• Monitor compliance to other relevant statutory
  requirements
  

Recordkeeping & Administration

• Updating of relevant data in BIMS
  
• Monitoring maintenance of BIMS data by
  Operations Managers & consultants
  
• Parking audit
  
• Monitoring of insurance claims
  
• CAD - new requests, changes, updates
  

Reporting & Management
Meetings (where required)

• Prepare management pack, in conjunction with
  Finance
  
• Co -ordinate, arrange & attend management
  meetings - act as chair where possible
  

Utility Control / Management

• Basic knowledge on dealing with external
  service providers
  

Budgeting: Income & Expense
Control

Budgeting

• Provide inputs into income & expense
  budgets based on knowledge of the property market in the cluster
  
• Manage income & expenses
  

Expenses

• Approval & Managing internal orders
  
• Utility management - in conjunction with
  technical consultants
  
• Evaluate municipal accounts & implement
  corrective measures
  
• Monitoring of company expenses & implement
  appropriate cost reduction (example telephone accounts)
  

Income

• Monitor actual income vs. budget
  
• Evaluate outstanding rent -roll - timeous
  follow -up & corrective measures
  
• Involvement & monitoring of legal cases
  
• Vacant space strategy in conjunction with
  Regional Manager
  
• Confirm validity of transactions for
  commission claims
  

Marketing of Space & Renewals

• Ensure correctness of vacancy (stock) list and
  inform Finance & Operations Managers.
  
• Marketing plan, based on vacancy list,
  including determining tenant mix
  
• Lease Negotiations (according to approval
  framework & mandate)
  
• Draft motivation for approvals of deals
  
• Communication with brokers, marketing
  programme
  
• Sustainable income stream secured, whilst
  taking account of the viability of tenant (trade densities) and required
  tenant mix, as well as profile and image of building
  
• Retain or replace tenant in time at optimal
  rate
  
• Contract administration accurate, complete and
  on time
  
• Tenants fully installed and in time as per
  specifications
  
• Tenants fully installed and in time as per
  specifications within agreed time frame
  
• Attract and approve targeted tenants
  
• Vacant space let at optimal rate, whist taking
  account of sustainability of the income stream
  
• Monitoring of outstanding renewals
  
• Support to assistant managers ito higher level
  or complex deals & negotiations
  

Liaison (tenants, clients,
brokers, public & community)

Tenants

• Monitoring of Call Logging system - logging,
  follow -up, reports, trends, query resolution
  
• Facilitate interaction between tenants &
  other company divisions
  
• Tenant visitation programme (frequency lower
  in commercial)
  
• Tenants meet required standards and
  contractual obligations with reference to user clauses
  

External Clients

• Feedback to external clients - including
  issues identified & recommendation of corrective measures.
  
• Implementation of instructions from KAM (Key
  Account Management) regarding client requirements
  

Brokers

• Broker queries, assistance with deals
  

People Management

• Performance management
  
• Training and development
  

Requirements

Position is to be based in Angola

At least 5 years’ experience in
the property management industry

Tertiary qualification preferable