Receiving Clerk - Fixed Term Contract

About the Receiving Clerk

We are seeking a Receiving Clerk to join our team at our Walmer, Gqeberha (PE) branch for a Fixed Term Contract until September 2025. The Receiving Clerk is responsible for deliveries, check quality/quantity against shipping invoice, address and resolves any problems with shipments and works with both customers and distributors to address any shipping and deliveries.

Receiving Clerk responsibilities are:

• Accepts and signs for deliveries.
• Request delivery schedule from purchasing.
• Ensure all deliveries are received in the receiving area only.
  
• Assists in unloading shipments from the delivery vehicle.
• Open boxes and inspect contents for quality and quantity.
• Isolate any discrepancies on deliveries and notify Procurement and or your line manager immediately.
• Ensure Return Authorizations reports are up to date daily.
• Ensure all receipted po’s are billed daily (2^nd step)
• Communicate any discrepancies on goods received asap to Procurement department.
• Check goods against suppliers’ invoices.
• Ensure that the receiving area are locked, and no un-Authorized entry allowed.
• Organize and maintain inventory and storage areas within receiving.
• Ensure shipments and inventory transactions accuracy.
• Ensure shipments received by 15h00 are costed before close of business.
• Ensure receiving area are cleared by close of business daily.
• Maintain records of all received shipments.
• Ensure all items with serial numbers are recorded accurately in the MRP system.
• Ensure goods are accurate captured/costed in the system.
• Ensure orders are picked at the picking area and not – receiving area.
• Ensure all goods has the proper documentation when leaving the receiving area and are signed for “GRN document”.
• Examine waist before removal ensuring all stock has been removed.
• Ensure the security of the department by locking the entrances when not in use.
• Providing excellent customer service, answering questions, and handling complaints from clients and sales in a professional manner.
• Ensure all suppliers invoices are handed to accounts department daily. Scan and link all supplier invoices as we receipt and drop this into our communication/shipping document tabs to ensure accounts has all documentation required.
• Provide a safe working environment, adhering to Health, safety and Environmental procedures and ensuring they are always understood and practiced.
• Always ensure wearing the appropriate PPE .
• Ensure only warehouse staff are permitted in the warehouse, no entry to any unauthorized personnel/customers will be allowed.
• Report any defects/accidents immediately.
• Ensuring all goods costed are packed away to allocated order and or to correct bin location before close of business. Once receipts processed stock is placed in a holding area for warehouse staff to check and pack away to allocated areas.
• Ensure that all relevant procedures and processes are followed and adhere to in line with the Companies procedures and requirements.
• Working with stock controller ensuring 100% stock accuracy.
• Ensuring all orders dispatched are on an invoice and checked by dispatch supervisor including the person dispatching/receiving the goods including courier collections.

Normal Working hours:

• Mon to Thu 08h00 to 17h00 - Fri 08h00 to 16h00

Required:

• Minimum of Matric or NQF4 equivalent
• +3yrs previous experience in similar role in a warehousing environment
• Be able to cope under high level of pressure & fast-moving environment
• Must have strong level of computer literacy
• Attention to details and problem solving
• Excellent communication skills
• Must be physically fit and strong to move around the warehouse spaces with ease