Regional Events Coordinator

Job Title: Regional Events Coordinator

Durban  

ROLE DESCRIPTION:

The Regional Events Coordinator is a hands-on leader responsible for the end-to-end execution of the client's regional events, from meticulous setup to efficient breakdown. This role is central to securing a service level advantage over competitors by ensuring all field execution is timeous and to the clients’ specifications. You would be expected to manage and lead the events under your control.

• Effective Event Implementation: Overseeing all logistical and operational aspects of events, including the setting up, taking down, upkeep and control of event POS.


• Operational Compliance: Upholding high levels of professionalism and ensuring all company processes are correctly implemented.


• Stakeholder Communication: Compiling and distributing critical information to both internal and external stakeholders.


• Team Leadership and Development: Actively manage and lead events, building a competent team capable of consistently achieving principal expectations, ensuring effective staff management, motivation, and training.

KEY PERFORMANCE AREAS:

• Administration Management


• Client & Stakeholder Management


• Event Management


• POS & Asset Management


• Vehicle Management


• Warehouse Management

KEY PERFORMANCE RESPONSIBILITIES:

• Administration Management:
  
  
  
  • Document Control: Check all documents for thoroughness and completeness before submission to the line manager.
  
  
  • System Integrity: Ensure that accurate and complete reporting and internal control systems are functioning and that all relevant records are properly maintained.
  
  
  • Reporting Accuracy: Compile, administer, and distribute all key required information in a timely and accurate manner.
  
  
  • Compliance Documentation: Maintain engineering certificates of all POS and any other required Health and Safety documents.
  
  
  
  


• Client & Stakeholder Management:
  
  
  
  • Client Satisfaction: Ensure maximum client satisfaction by consistently meeting the client’s stated objectives.
  
  
  • Communication: Timeously respond to and deal with all client communication via email and/or telephone.
  
  
  • Professional Conduct: Ensure a professional appearance and conduct is maintained by yourself and your team at all times.
  
  
  • Relationship Building: Proactively build strong, professional relationships with both customers and principals.
  
  
  
  


• Event Management:
  
  
  
  • Brand Integrity: Maintain high brand visibility during events while ensuring actions and presentation do not bring the brand into disrepute.
  
  
  • Contingency & Reporting: Report on all event activities.
  
  
  • Equipment Availability: Ensure that all required equipment is available for upcoming events.
  
  
  • Full-Cycle Event Execution: Ensure the effective and timeous execution of all events, including setup and breakdown, in strict adherence to client standards and specifications.
  
  
  • Site Coordination: Attend site visits to new venues and/or large events with the client, if required, to facilitate effective planning and logistics.
  
  
  
  

• POS & Asset Management:
  
  
  
  • Condition Reporting: Timeously inform management of the condition of all POS and report any issues regarding shortages.
  
  
  • Inventory Control & Upkeep: Ensure all required equipment is readily available for upcoming events.
  
  
  • Maintenance & Care: Manage the general maintenance of event Point of Sale (POS) and ensure all events POS is handled with the utmost care while in the company's possession.
  
  
  
  


• Vehicle Management:
  
  
  
  • Complete weekly vehicle inspections.
  
  
  • Ensure that all services are carried out as per service book.
  
  
  • Ensure that company vehicles are maintained as per company standard.
  
  
  
  


• Warehouse Management:
  
  
  
  • Housekeeping & Professionalism: Manage general housekeeping and deliver high levels of cleanliness and professionalism in the warehouse by adhering to all company processes and procedures.
  
  
  • Safety Compliance: Assist in ensuring that all Health and Safety objectives, as set out by the company, are adhered to.
  
  
  • Security Reporting: Immediately report any warehouse-related security and/or safety issues to management.
  
  
  
  

QUALIFICATIONS & EXPERIENCE

• Matric certificate or equivalent NQF level


• Code 10 drivers licence with a valid PrDP


• 2 years of eventing and warehousing experience

SKILLS & ATTRIBUTES

• Attention to Detail: Strong attention to detail.


• Communication: Sound verbal and written communication skills.


• Literacy & Numeracy: Sound literacy and numeracy knowledge.


• Technical Proficiency: Sound computer knowledge including, but not limited to, Microsoft Outlook, Excel and Word.


• Organizational & Problem-Solving: Great organisation skills and problem-solving ability’s.


• Health & Safety: Basic Health & Safety understanding.