C.G - Construction Office Manager | 63711818166

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Role:  Construction Office Manager

Priority Location: Latin America and South Africa

Working Hours: 9AM - 5PM (Mon - Fri) EST

Salary Range: $1,500 - $2,500 USD ($) per month

(The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor 

Type of job: Remote

About the Company:

My client is a family-owned, high-end residential remodeling company based in Florida, specializing in custom renovations and luxury home improvements throughout the surrounding region. Unlike large general contractors, Wilson Builders operates as a boutique, owner-led construction firm, where both craftsmanship and client experience are deeply personal. Every project is closely managed by the owners, with a strong emphasis on quality, communication, and accountability.

About the Role:

As our Office Manager, you are the glue that holds our business together. We are a family-owned team that creates high-end custom homes, and we need someone to run a tight ship behind the scenes. You’ll be the go-to person for everything from QuickBooks and billing to permits and paperwork. This is a great role for someone who loves to be organized, enjoys working directly with owners, and wants to see exactly how their work helps build beautiful homes.

Key Responsibilities:

Primary Tasks

• Billing & QuickBooks management
  
  
  
  • Data entry
  
  
  • Invoicing
  
  
  • Reconciliation
  
  
  • Pulling reports and data from QuickBooks
  
  
  • Broad accounting-style tasks, not just basic QuickBooks usage
  
  
  
  


• Construction permitting & form management


• Email processing & organization


• Bill preparation & review


• Insurance audit report pulling


• General ad hoc administrative tasks

Secondary tasks - as capacity allows:

• Construction document management


• Maintaining updated permitting files & plans


• Scheduling inspections

Required Qualification & Skills:

• Strong experience with QuickBooks (required)


• Minimum 2 years office management/back-end experience


• Strong administrative capabilities


• Willingingness to take initiative and learn


• Familiarity with tools like Google Drive, Excel, and BusyBusy


• Highly organized with strong attention to detail


• Strong English communication skills (written and verbal)


• Comfortable working directly with business owners in a fast-moving, hands-on environment


• Passion for learning & growth mindset


• Ability to learn quickly & adapt

Preferred Qualifications & Skills:

• Estimating experience with blueprints/construction documents


• Experience or knowledge of  the construction industry (or open to learning)


• Office management diploma (not required)