Executive Assistant

Job Opening: Executive Assistant

Location: South Africa (Remote – US Hours)

Type: Full-Time, Work from Home

Hours: Monday to Friday (3pm-11pm SAST)

Pay: Monthly USD Salary

About the Role

We are seeking a highly organized and personable Executive Assistant to provide administrative and operational support to our team. As the first point of contact for incoming calls and communication, this individual must be articulate, engaging, and professional. The role requires someone who thrives on structure, has a strong insurance industry background, and can take ownership of tasks to ensure nothing falls through the cracks.

Key Responsibilities

• Serve as the first point of contact for all company phone calls, delivering a professional and welcoming experience.
• Manage schedules, meetings, and appointments with attention to detail.
• Organize and maintain administrative systems to ensure smooth daily operations.
• Provide support with insurance-related documentation, filing, and client communication.
• Anticipate needs and proactively address outstanding or overlooked tasks.
• Track and follow through on pending items to ensure completion.
• Handle confidential information with discretion and integrity.

Requirements

• Excellent command of English, both written and verbal.
• Engaging personality with strong communication and interpersonal skills.
• Proven experience in an administrative, executive assistant, or secretary role.
• Insurance industry background is essential.
• Highly organized, detail-oriented, and able to manage multiple moving parts.
• Proactive, dedicated, and responsible, with a strong sense of ownership.
• Tech-savvy and comfortable with standard office software and communication tools.

Salary and Benefits

• Comfortable working U.S. hours
• Remote work
• Paid in USD