Executive Assistant & Operations Generalist (Consulting) - A317

Industry

Consulting Services

Work Arrangement

Fully Remote with EST time zone overlap

Job Type

Independent Contractor

Work Schedule

Monday–Friday 40 hours per week
Must maintain consistent overlap with EST business hours

Locations

LATAM, South Africa

About Pearl Talent

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years.

Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for: WATCH HERE

Why Work with Us?

At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers.

About the Company

Our client is a fast-growing consulting firm that works closely with founders and business leaders to drive operational execution and strategic initiatives. The company operates in a fast-paced startup environment where flexibility, ownership, and resourcefulness are highly valued.

The team is lean and entrepreneurial, prioritizing individuals who can independently manage complex workflows, solve problems proactively, and help build operational systems that support company growth.

Role Overview

Our client is seeking an Executive / Personal Assistant & Operations Generalist to act as a trusted right-hand partner supporting both business operations and personal logistics. This role blends executive support, operational coordination, contractor management, and social media execution to ensure the founder’s priorities move forward efficiently.

The position requires someone highly proactive who can take ownership of tasks from concept to completion while working in a dynamic, evolving environment. The role involves coordinating contractors, managing operational workflows, supporting business initiatives, and handling personal administrative tasks that allow the founder to stay focused on strategic priorities.

This is an ideal role for a highly organized, resourceful professional who thrives in startup environments, communicates clearly, and consistently drives tasks forward without constant oversight.

Your Impact

In this role, you will help drive operational efficiency by ensuring both business initiatives and personal logistics are executed smoothly and consistently. Your work will directly support the founder’s productivity by managing operational tasks, coordinating external contractors, and ensuring projects move forward without bottlenecks.

You will also help strengthen the company’s operational systems by organizing workflows, maintaining clear reporting, and ensuring deliverables are completed on time and to a high standard. Through proactive coordination, research, and execution, you will play a critical role in improving visibility, reducing administrative load, and supporting the company’s overall operational momentum.

Core Responsibilities

Personal & Lifestyle Operations – 35%

• Conduct research and coordinate travel arrangements, including personal and occasional client-related travel.
• Manage personal logistics such as coordinating service providers, vendors, and household services.
• Support relocation research including neighborhood analysis, travel planning, and logistics coordination.
• Handle general life administration tasks such as product research, gift sourcing, and service recommendations.

Contractor Recruitment & Coordination – 25%

• Source contractors through freelance marketplaces such as Upwork and Fiverr.
• Review applicants and prepare shortlists of qualified candidates.
• Coordinate screening calls using scheduling tools.
• Prepare structured evaluation summaries including candidate comparisons, pricing insights, and interview notes.

Task & Project Management – 25%

• Coordinate operational tasks across multiple initiatives to ensure timely completion.
• Track project progress and maintain visibility on timelines, deliverables, and responsibilities.
• Support contractor onboarding by coordinating tool access and operational documentation.
• Conduct light quality assurance reviews to ensure deliverables meet expectations.

Social Media Coordination – 10%

• Coordinate LinkedIn content planning, scheduling, and posting.
• Maintain a structured content calendar and ensure consistent publication cadence.
• Coordinate with external writers or creators supporting content production.
• Support targeted outreach through LinkedIn connection requests aligned with defined audience profiles.

Administrative & Systems Organization – 5%

• Maintain organized Google Drive file structures and documentation systems.
• Perform operational cleanup tasks to improve workflow efficiency.
• Support administrative processes that improve internal documentation and visibility.

Key Requirements

Must-Haves (Required)

• 3+ years of experience supporting a founder, executive, or small business operator in a fast-paced environment.
• Demonstrated ability to manage social media strategically (content planning, execution, or growth initiatives), particularly on professional platforms such as LinkedIn.
• Proven experience coordinating operational tasks, projects, or initiatives across multiple priorities.
• Strong ownership mindset with a highly proactive and execution-oriented work style.
• Excellent written and verbal English communication skills with the ability to provide consistent updates, progress reports, and clear documentation.
• Experience sourcing, screening, or coordinating contractors or freelancers through online marketplaces or similar platforms.
• Strong organizational and prioritization skills with the ability to independently manage multiple workstreams.
• Ability to work independently with minimal supervision while consistently driving tasks forward to completion.
• High reliability and accountability, with a track record of delivering consistent, high-quality work.

Nice-to-Haves (Preferred)

• Experience working in startups, consulting firms, or small entrepreneurial teams.
• Familiarity with freelance marketplaces such as Upwork or Fiverr.
• Experience coordinating LinkedIn content or social media operations.
• Exposure to operational workflow tools or task management systems.
• Experience using AI tools to improve productivity and research efficiency.

Tools Proficiency

Must-Haves (Required)

• Google Workspace
• Calendly or Cal.com
• Google Sheets
• Google Drive

Nice-to-Haves (Preferred)

• Upwork
• Fiverr
• AI note-taking tools
• Claude or other AI writing assistants

Compensation Package

• Competitive Salary: Based on experience and skills
• Remote Work: Fully remote — work from anywhere
• Generous PTO: In accordance with company policy
• Direct Mentorship: Access to global industry leaders
• Learning & Development: Continuous growth resources
• Global Networking: Work with international teams

Our Recruitment Process

1. Application
2. Screening
3. Skills Assessment
4. Top-grading Interview
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and goals, apply now to take the next step in your journey with Pearl.