Executive Assistant - EMPESVF01

Role Title: Executive Assistant

Location: South Africa (Fully remote)

Type: Contractor

Hours: Monday to Friday 8am to 5pm (UK hours)

Salary: R20 000 - R25 000 per month (depending on experience)

We are seeking a highly organised, proactive, and capable Executive Assistant to support a fast-growing group of businesses in the property and finance space. This is a high-trust, fast-paced role working directly with the founder across multiple brands, events, content creation, and daily operations.

This role is for someone looking to go beyond a traditional EA position and grow alongside a rapidly scaling business. The ideal candidate will bring structure, efficiency, and calm to a busy environment, playing a key role in keeping everything moving.

Businesses Involved:

• Specialist mortgage brokerage for property investors and developers.
• Residential mortgage and protection solutions.
• Education and training platform for mortgage brokers.
• Premium community and events platform for women in property and finance.
• Networking and events brand focused on high-level international events.
• Personal brand platform sharing business insights, content creation, and partnerships.

• Managing multiple inboxes (10+), drafting emails, and flagging urgent matters.
• Diary and personal support including scheduling meetings, events, and travel.
• Planning and coordinating events across multiple brands.
• Operations and administration: onboarding clients/members/partners, system improvement.
• Finance and payments: tracking invoices, expenses, basic bookkeeping.
• Content & brand support (optional): social media scheduling, content planning, community engagement.
• Presentation & project support: creating presentations, business documents, supporting launches and campaigns.

Essential:

• Proven experience managing high-volume inboxes (10+).
• Ability to work under pressure and juggle multiple priorities.
• Strong written communication, confident responding on behalf of the business.
• Highly organised with excellent attention to detail.
• Proactive and solutions-focused, able to make decisions independently.
• Comfortable working across multiple brands and tasks.
• Trustworthy and able to handle confidential information.
• Tech-savvy and quick to learn new systems.
• Sense of humour for a fast-paced environment.

Preferred Tools & Experience:

• Bookkeeping, invoices, and financial tracking software.
• Graphic design and presentation tools.
• Email campaign and audience management platforms.
• Task/project management tools (Trello or similar).
• Google Workspace / Microsoft Office: documents, spreadsheets, calendar management.

Not Suitable If:

• You need step-by-step direction or close supervision.
• You struggle to prioritise or manage multiple tasks.
• You are not confident making decisions.
• You prefer a slow-paced or repetitive role.

Ideal Candidate Traits:

• Thrives in a fast-paced environment.
• Takes ownership and pride in their work.
• Brings order to chaos.
• Proactive, resourceful, and solutions-focused.
• Excited to contribute to building something ambitious.

Work closely with a high-growth entrepreneur across multiple businesses.

Gain exposure to high-growth businesses, events, and strategic projects.

Direct collaboration with the founder on multiple brands.

Opportunity for growth into a larger, more senior role as the businesses scale.

Be part of an exciting, fast-paced, and dynamic work environment.