Executive Assistant (industries including Construction, HVAC, Plumbing, or similar Home Services sec

Role: Executive Assistant (industries including Construction, HVAC, Plumbing, or similar Home Services sectors)

Priority Location: LATAM / South Africa 

Working Hours: 8am - 5pm PST 

Type of contract: Independent Contractor 

Type of job: Remote

Start date: ASAP

About the Company: About the Company: Rapidly expanding HVAC enterprise committed to delivering top-tier home solutions.

About the Role: Seeking a highly organized and proactive Executive Assistant to support the owner of multiple businesses in the Plumbing, HVAC, and Mortgage Finance industries. This is a fast-paced role that requires exceptional organizational skills, strong communication, and the ability to manage multiple priorities simultaneously.

Key Responsibilities:

• Manage executive calendar, appointments, and scheduling.


• Coordinate meetings and prepare agendas and meeting notes.


• Monitor and manage email inboxes, responding or escalating as appropriate.


• Coordinate with internal teams, contractors, vendors, and clients.


• Assist with project coordination across multiple businesses.


• Track tasks, deadlines, and follow up to ensure completion.


• Prepare reports, presentations, and business documents.


• Organize digital files and maintain accurate records.


• Handle travel arrangements and itinerary planning when required.


• Assist with customer communications and administrative requests.


• Support hiring, onboarding, and other operational initiatives as needed.


• Perform research and special projects assigned by the executive.

Qualifications:

• Minimum of 3 years in Executive Support, Personal Assistance, or Operational Coordination supporting a business owner / C-suite.


• Superior command of English, both in written and oral communication.


• Proven capacity to organize complex tasks and handle various priorities at once.


• Meticulous attention to detail and a strong sense of professional autonomy.


• Thrives within a rapid-scale entrepreneurial setting.


• Capable of forecasting requirements and resolving issues before they arise.


• Tech-savvy: Skilled in Google Workspace, MS Office, Slack, and Zoom/Teams; proficient with Project Management (Asana, ClickUp, Monday.com, Trello) and CRM platforms (HubSpot, Jobber, ServiceTitan, Housecall Pro).


• Desirable: Competence in utilizing AI platforms like ChatGPT to enhance output.