Remuneration Processor

ROLE AND RESPONSIBILITIES

Wage Keep & VIP Processing

• Ensure all hours for weekly permanent employees upload successfully from Jarrison into Wage Keep

• Ensure normal time and overtime hours are correctly processed on Wage Keep

• Verify overtime hours are authorised by the Manager on the system

• Query unauthorised hours and overtime with the Manager to reduce unnecessary pay queries

• Weekly paid employees should be paid 45 hours per week; query deviations with the Manager

• Ensure all allowances (sleep out, crane, decanting, moffat, nightshift, dangerous goods) are correctly processed on Wage Keep & VIP

  Request petty cash vouchers as indicated on the system

• Submit and obtain Manager authorisation for all hours and allowances by 10:00 am every Monday (earlier if notified by Outsource Payroll Manager)

• Escalate any late submissions to Payroll Manager

• Finalize all hours on Wage Keep by Tuesday 17:00

• Submit final Wage Keep report to Site Manager for approval before uploading hours into VIP

• Create batch files to import hours from Wage Keep into VIP by Wednesday afternoon

• Ensure Wage Keep reports balance with VIP for verification by Outsource Manager

• Capture all ad hoc wage inputs correctly on VIP (e.g., Acknowledgment of Debt, Garnishee & Maintenance orders, fines, Union deductions/cancellations)

• Provide reasons for employees with zero hours for the week

• Correct negative net wages before pay run

• Ensure weekend payments are filed correctly

• Print weekly pay slips and distribute on Thursday afternoon and Friday morning; attach flyers when required

• Assist with weekly wage filing

Payroll Processing

• Process weekly and monthly wages

• Query excessive overtime

• Ensure earnings and deductions are authorised by BU Manager

• Update BU changes on VIP and reporting Managers accurately

• Update pay points monthly

• Ensure deadlines are met

• Process Salvage Loans correctly

• Upload pay slips to ESS a day before pay day

• Print and distribute pay slips for employees without ESS access

Leave Applications

• Process annual, sick, and unpaid leave on VIP and NBCRFLI online system weekly

• Inform Site Managers of rejected NBCRFLI leave applications

• Ensure sick notes and family responsibility leave forms meet criteria with supporting documents

• Assist managers and employees with leave queries

• Apply for sick bonus once Council submits sick leave bonus report

• Ensure December/January leave applications are authorised by Divisional Director and processed before NBCRFLI deadlines

NBCRFLI On-Line Return

• Submit online return to Council by the 7th of every month

Filing

• Submit filing to Wages Filing Clerk weekly to avoid backlog

• Maintain clean offices; mark and file weekly wage reports clearly

General

• Work confirmations

• Uniform confirmations

COMPETENCIES

Minimum Requirements

• Grade 12

• VIP Course

• At least 3 years experience with wages

Skills Required

• Strong administrative skills

• Organised

• Able to complete forms related to own working area

• Able to complete administrative procedures with necessary direction and systems

Personal Attributes

• Attention to detail

• Able to work under pressure

• Adaptable

• Sense of urgency

• Persistent

Knowledge

• VIP

• Microsoft Excel and Word

• Understanding of administrative procedures in own department

• Bargaining Council rules