Sales Assistant - Medical Surgical Devices

You will coordinate a wide range of activities,
including sales administration, customer master data, pricing, consignment
management, finance administration, events, logistics, and compliance. Acting
as a central point of coordination, you help ensure efficient business
operations while delivering outstanding service to both internal and external
customers.

Job Responsibilities

SALES & COMMERCIAL SUPPORT

• Provide day-to-day administrative support to the
  Interventional Systems Sales team.
  
• Prepare customer quotations and support public and
  private tender submissions.
  
• Assist Sales Representatives with customer
  documentation, quotations, reports, and system-related queries.
  
• Support sales reporting and business analysis
  through Power BI and other reporting tools.
  

CUSTOMER & COMMERCIAL ADMINISTRATION

• Create, maintain, and update customer master data
  within SAP.
  
• Process customer creations, amendments, approvals,
  and supporting documentation.
  
• Maintain customer allocations, ship-to addresses,
  and prospect databases.
  
• Manage consignment agreements, approvals, customer
  signatures, and related documentation.
  
• Support Sales Representatives with consignment
  procedures and ensure compliance with company requirements.
  

PRICING & SYSTEMS SUPPORT

• Maintain SAP price files and implement approved
  pricing updates.
  
• Process customer-specific pricing and coordinate
  updates with Customer Service and IT.
  
• Generate quotations in Salesforce and provide
  first-line support to Sales Representatives.
  
• Coordinate Salesforce user access and liaise with
  system support teams when required.
  

FINANCE, LOGISTICS & OPERATIONAL SUPPORT

• Raise purchase orders, process goods receipts,
  submit invoices, and follow up on supplier payments.
  
• Coordinate month-end purchase order closure and
  cost centre allocations.
  
• Support inventory administration, product returns,
  courier collections, and logistics activities.
  
• Coordinate on-boarding activities, business cards,
  SAP user requests, sales meetings, and provide general operational support
  where needed.
  

EVENTS & MARKETING COORDINATION

• Coordinate local and international training events,
  workshops, conferences, and exhibitions.
  
• Arrange travel, accommodation, visas, venue
  bookings, and event logistics.
  
• Coordinate promotional materials, supplier
  quotations, hospital branding, and marketing support activities.
  

COMPLIANCE & CONTINUOUS IMPROVEMENT

• Support audit activities, pricing approvals, and
  compliance documentation.
  
• Ensure adherence to company policies, quality
  standards, and regulatory requirements.
  
• Continuously improve administrative processes,
  document control, and filing systems while maintaining a strong customer
  service focus.
  
  

 #LI-KT1

Requirements

PROFILE DESCRIPTION

• Grade 12 / National Senior Certificate.
  
• Diploma or bachelor’s degree in business
  administration, Sales Administration, Commercial Management, or a related field
  is an advantage.
  
• Minimum 3–5 years of experience in a Sales
  Administration, Commercial Support, or Sales Operations role.
  
• Experience working with SAP (or another ERP
  system), Salesforce, Microsoft Office, and Power BI.
  
• Strong administrative, planning, and organizational
  skills with excellent attention to detail.
  
• Ability to manage multiple priorities and work
  effectively under deadlines.
  
• Excellent communication and stakeholder management
  skills.
  
• Proactive, customer-focused, and able to work
  independently as well as collaboratively across teams.
  
• Experience with tender administration, pricing,
  finance processes, or compliance is considered a strong advantage.