Secretary

About the job

Key Responsibilities

JOB DESCRIPTION

• Provide secretarial and administrative support to the Heads of Business
• Diary Management
• Coordinate year-end leave schedule
• Devising and maintaining office systems, including data management and filing
• Maintain confidentiality of information
• Coordinate and compile all executive and management reports
• Prepare monthly management presentation slides
• Arrange local and international travel arrangements
• Manage the monthly executive payroll attendance register
• Liaise with internal and external business partners at all levels
• Coordinate meetings and functions, including venues and catering
• Perform adhoc functions for the Managing Director
• Submit travel documentation and claims timeously
• Capture trip requisitions, currency, hotel, and car bookings on SAP
• Monitor and respond to emails on behalf of the Managing Director
• Organize and maintain the Managing Directors office, ensuring it is well-equipped and functional
• Assist with the preparation of correspondence, reports, and other documents
• Track and follow up on tasks and deadlines for the Managing Director
• Facilitate communication between the Managing Director and other departments, ensuring information flows smoothly.
  
  

Qualifications And Experience

• Matric
• A minimum of 5 years Secretarial experience at the same or similar level (Essential)
  
  

Skills

• High degree of Professionalism
• Excellent verbal and written communication skills
• Good interpersonal skills
• Strong planning, organising and coordinating ability
• Excellent attention to detail and a high level of accuracy
• High level of ownership and independence
• The ability to handle pressure in a constantly changing and challenging environment
• The ability to handle highly confidential matters
• Excellent working knowledge of MS office and Canva
• Excellent problem-solving skills
• Assertiveness
• The ability to multi-task and prioritise
  
  

Behaviours

• Achieving Results - Is results driven and achieves success by proactively tackling challenges
• Adhering to Standards - Ensures quality and compliance in the delivery of their work
• Continual Improvement - Actively seeks opportunities to continually improve processes
• Decision Making - Analyses complex situations to ensure effective and timely choices
• Driving & Perservering
• Meeting Customer Expectations - Consistently delivers exceptional customer service
• Planning & Organising - Uses a structured approach to effectively manage tasks
• Presenting & Communication - Articulates ideas clearly to different audiences
  
  

Preference will be given, but not limited to candidates from designated groups in terms of the Employment Equity Act.