Senior Debtors Administrator

• Daily banking allocations to be done for all buildings
  
• Unallocated receipts to be emailed to Debtors on a daily basis to assist with allocation
  
• Bulk receipting and allocations (Fundi, 5% comm & WITS)
  
• Clearing all unallocated receipts on a monthly basis
  

• Monthly pre - billing checks to be conducted
  
• Pre -billing corrections to be sent to Debtors to advise and to be updated
  
• Final pre -billing to be sent to Management on a monthly basis
  
• Ensure statement run has been done
  
• Statement errors to be corrected and resend
  

• Sign off on all adjustments requested by Debtors on daily basis
  
• Weekly rental account adjustments to be checked for errors
  

• Daily payment reconciliation of payments received via peach or any of the online payment platforms.
  
• Allocation of these payments to the correct accounts.
  

• Monthly on -charges for any repairs and maintenance onto student accounts to be sent to Debtors
  
• Vacate damages to be submitted to debtors to on -charge
  

• Deposit refund request to be processed by Debtors and to check and sign off
  
• Ensure Refund request is signed off by Management and send to Head office for payment
  

• Ensuring all funded students received correct invoices when moving in for institution submissions for funding
  
• Ensuring all students have been liaised to ensure they have submitted invoices successfully
  
• Liaising with Bursar funders to send invoices for bursar students
  
• Liaising with WITS finance office to ensure are student reflect on funded list
  
• Submission of monthly WITS invoices for payment
  
• Liaising with UJ finance office regarding any invoice or lease queries for UJ students
  
• Ensuring all students have access to signed lease agreement for submission
  

• Compile AOD letters required from Debtors and ensure approved by Management
  
• Monthly LOD's to be generated and sent out by no later than 5th of the month
  
• Monthly Cancellations to be generated and to be approved by Management
  
• Monthly TPN reports to be checked and sent to TPN to import
  

• Daily supervision of all Debtors in regards all outstanding arrears
  
• Daily arrears report of Debtors to be assessed and follow ups done
  
• Comprehensive weekly reports to be sent to Management with outstanding arrears and follow up comments/plans
  
• Comprehensive monthly reports to be sent to Management with outstanding arrears and follow up comments/plans
  

• Tenancy checks done regularly (MDA vs Biometrics vs Occupation)
  
• FG SYSTEM, MDA/MRI checks done regularly
  
• Ensure new bookings are integrated onto MDA & FG SYSTEM (during the course of the year)
  

• Processing all new bookings received on FG SYSTEM Daily
  
• Obtaining student documentation
  
• Fica requirement checks to be done
  
• Room allocations
  
• Obtaining proof of payments and allocating
  
• Ensuring student move -ins are done correctly
  
• Ensuring MDA & FG SYSTEM integration is correct
  
• New Bookings (during remainder of year)
  
• Ensuring new bookings are completed on FG SYSTEM
  
• Ensuring FG SYSTEM & MDA integration is correct
  
• Ensuring proof of payment was obtained and allocated
  

• Debtors supervision
  
• Ensuring all Debtors are equipped to do their daily functions
  
• New & Improved initiatives to ensure 100% collection rate
  

• Assist & perform the below when required by Management;
  
• Assist during vacate season at end of the year
  
• Assist with intake beginning of the year
  
• Assist with viewing of units
  
• Assist with student documentation for funding purposes
  
• Assist with compilation of student data for institution
  
• Assist with student and building promotions
  
• Any other function over and above mentioned
  

• All staff to adhere to POPI act at all times during employment
  

Requirements

• Matric
  
• 3 -5 years experience in a Senior Debtors role
  
• MDA system system essential