Senior Payroll Administrator

• Capture and process monthly payroll registers for:
  
• Permanent branch/operational employees
  
• Permanent administrative employees
  
• Temporary employees
  
• Process once -off and ad -hoc payments as required.
  
• Capture and process payroll transactions on Sage 300, including:
  
• Flexi -time entries
  
• Overtime, public holidays, night shift, weekends
  
• Allowances and earnings
  
• Generate payroll CSV files and submit for payment within required deadlines.
  
• Perform payroll reconciliations and spot checks to ensure accuracy.
  
• Print payroll summaries and submit sign -off documentation to HR.
  

• Receive, compile, and verify overtime submissions from Area and Regional Managers.
  
• Manage and reconcile clocking’s using the ERS Clocking System.
  
• Validate overtime sheets against clocking reports using Excel tools (e.g. VLOOKUP, pivot tables).
  
• Distribute overtime sign -off sheets to kiosks and ensure staff verification prior to payroll finalisation.
  

• Load and maintain employee records on Sage 300, including:
  
• New appointments (casuals, temps, permanent staff)
  
• Promotions, acting allowances, transfers
  
• Addendums and salary adjustments
  
• Personal and banking detail changes
  
• Process HR documentation timeously and ensure accurate payroll updates.
  
• Maintain clear records of terminations, end -of -contracts, and resignations.
  

• Administer leave transactions, balances, corrections, and reconciliations.
  
• Action leave -related queries including cancellations and amendments.
  
• Process UIF documentation (UI19s, maternity leave, illness claims).
  
• Support labour audits and inspections by compiling clocking’s and payment reconciliations.
  
• Ensure payroll compliance with South African labour and statutory requirements.
  

• Process payroll deductions including:
  
• Garnishees and maintenance orders
  
• Acknowledgements of debt (AODs)
  
• Traffic fines and uniform deductions
  
• Service failure or kiosk -related deductions
  
• Process allowances such as:
  
• Vehicle branding
  
• Call -outs and ad -hoc operational payments
  

• Serve as a point of contact for payroll and salary -related queries from staff, managers, and HR.
  
• Issue payslips upon request.
  
• Respond to payroll -related emails and provide feedback within agreed turnaround times.
  
• Support the Payroll Manager and team with ad -hoc payroll and administrative tasks.
  

Requirements

• Minimum 7 years’ payroll administration experience, preferably in a high -volume or operational environment (3000+ employees).
  
• Matric (Grade 12).
  
• Tertiary qualification in Payroll Administration is required.
  
• Knowledge of employee tax implications.
  
• Knowledge of medical aids and National Bargaining Council (NBCRFLI) rules.
  
• Knowledge of ROE submissions.
  
• Knowledge of Equity submissions.
  
• Proven experience processing payroll on Sage 300, minimum 2 years.
  
• Experience with casual, temporary, and shift -based payrolls (advantageous).
  

• Strong numerical accuracy and attention to detail.
  
• Excellent time management skills and deadline -driven approach.
  
• Proficient in Microsoft Excel (VLOOKUPs, pivot tables, spreadsheets).
  
• Good verbal and written communication skills.
  
• Ability to work independently and as part of a team.
  
• Dependable, flexible, and able to perform under pressure.
  
• Speed and accuracy.
  
• Planning skills.